tutorial for microsoft project

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Microsoft Project 2007

Introduction to Microsoft Project

Microsoft Project has a unique interface that will feel somewhat familiar to you from using Microsoft Office, but the task list and how Project uses panes on the left hand side is distinctly different. In this section of the Microsoft Project 2007 tutorial, we’re going to explore the Project 2007 interface, introduce the key areas you will work in, and the best ways for you to interact with Project to get the most accomplished. We’re going to explore the menu system, task list, Gantt chart, project views, reports, and how to setup some of the features for the most efficient use of Microsoft Project.

In this tutorial, you will learn:

  • The Microsoft Project interface
  • Project views including the calendar, Gantt chart, network diagram, task usage, and resources.
  • Project reports
  • Setting non-working days
  • Project properties

The Microsoft Project Interface

Microsoft Project shares many of the common user interface feature as other Microsoft programs. Unlike Microsoft Office 2007, Microsoft Project 2007 did not inherit the new ribbon interface. This is scheduled to come in the Microsoft Project 2010 release. You will find many elements to Microsoft Project 2007 to be familiar if you use other Microsoft applications.

There are a few differences in the interface. One of the first you’ll notice is the task pane for many options opens to the left of the project plan instead of to the right, as in other Microsoft Office applications. However, most of these differences are small and you will likely pick up the interface quickly. In this section, we’re going to break down the Microsoft Project window so you understand all of the aspects of the interface.

The Menu Bar

At the top of the screen is the menu toolbar, one of the most frequently accessed areas of the Microsoft Project interface. The menus contain the commands, options, and functions you will access while using Project. It is a toolbar, so it could be hidden or reordered with other toolbars.

The Toolbars

The toolbars contain icons and select menus to perform tasks in Microsoft Project. For example, the icon is used to create a new project plan and the icon is the format painter. There are more icons available on a toolbar than shown, click the icon on the right of the toolbar to see more options. The toolbars remember the frequency you use certain icons, so the more you use it, it will appear while less frequently used icons will be hidden.

If you right-click in a blank area on the toolbars, you can see all of the toolbars available and show or hide toolbars as you see fit.

Entry Bar

Below the toolbars is the entry bar where you can enter or edit tasks in your project plan. It’s blank when you’re in a blank task, but your task appears when you click on a task name with data in it.

Project Views

Microsoft Project contains several views available for you to manage, edit, analyze, and view your project plan. In this section, we’re going to look at the different project views available and when you might want to use them.

The project views portion of Microsoft Project 2007 contains a variety of different options for the user. As you will notice when you open the program, the default view is the Gantt chart.

This is the view you will most likely be using the most. The view lists each task that is present in your project and illustrates their relationship to one another. In addition, this view also illustrates the scheduling relationship of each of your tasks using Gantt bars. Simply put, Gantt bars are displayed on an area of the Gantt chart that represents the duration of a task.

The Calendar view is self-explanatory; in short, it is a calendar that tells you when certain tasks are due. This is a great way to keep track of all tasks inside Microsoft Project 2007 and will ensure you will have the opportunity to stay on track.

The Network diagram view displays dependencies between different project tasks (which are represented by boxes). In addition, the task dependencies are represented by lines that are connected to the boxes. This view is literally a diagram and makes is very easy for you to see which tasks are dependent on one another.In the event that you have to make a decision about a certain task (e.g. removing a task), you will know how that will affect your other tasks.

The Task Usage view is also self-explanatory as it allows you to see how often a certain task is used. This will make it helpful in the event you must analyze how often a certain task is used and which tasks are used more than others are.

The Tracking Gantt view is another self-explanatory view that allows you to analyze and discover the duration of a task. When using the following view, you will be shown a timeline of various tasks in your project.

The Resource Graph view displays how certain resources are being used on a project. This is perfect if you to balance the work your resources are performing. For example, if a resource if overworking while another resource is underworking you will quickly be able to notice this in the graph. As a result, you can then spread out your tasks to different resources how you see fit.

The Resource Sheet view displays the name of the resource, the type of work each resource performs, the material label, the initials of each resource, the group each resource belongs in, the maximum units, the standard rate for each resource, the overtime rate of each resource, the cost of using each resource, the accrue of each resource, the base calendar for each resource, and the code for each resource. As you can see, there is a lot of information displayed in this view. Every aspect of how a resource works and how much it is making as well as costing your project is here for you. There is also a lot of customization that can occur here as well. Simply put, you can name any resource what you want and can change how they operate.

The Resource Usage view will allow you to view how each resource is used (obviously). While none of the drivers in our project are working yet, when you would normally create a work schedule for each resource you would see the literal work schedule of every resource. This would again give you the opportunity to see which resource are overworked as well and underworked and spread the work out as you saw fit.

These are the default views you will find in Microsoft Project 2007. You can also add more views as well. Click “View” as you normally would to see the default views and click “More Views.” It is here that you will find an array of different views for you to use, such as the bar rollup view, the leveling gantt view, and the relationship diagram view.

Project Reports

If you want to have an idea as to how your project is performing, click “Reports” and select the “Reports” option.

The Overview option gives you a selection overview reports you can view.

It is here that you can choose from a few different overview reports. These are all self-explanatory (with project summary telling you the summary of your project, critical tasks explaining which tasks are currently critical,  milestones which tell you about the achievements of your project, and so on). Highlight a report and click “Select” to view to look at the report.

As an example in navigating through the reports for each category in the “Reports” window, we will look at the Project Summary. Once you are done viewing the page, click the “Close” button on the top of the page to go back to the “Overview Reports” page. Once you are finished looking at different reports on the “Overview Reports” page, select “Close” to go back to the “Reports” window.

The Current Activity option allows you to analyze the activity of different tasks. It is here that you may see which tasks have been completed, tasks that should have started, tasks that are falling behind (slipping tasks), and so on.

The Cost Reports option allows you to view different aspects based on your costs. It is here that you may analyze your cash flow, your overall budget, which tasks are over budget, and so on.

The Assignment Reports option is a report on different activities occurring in your project. This option is not as self-explanatory as the previous options in the “Report” category but it is just as simple to navigate. It is here that you may analyze which resource performs what task (Who Does What), the moment a resource performs a task (Who Does What When), the tasks that must be accomplished (To-do List), and which resources are currently overworked (Over allocated Resources).

The Workload Reports option is very simple. In short, it allows you to see the usage of each task and resource.

The Custom Reports option allows you to do as the name implies; create custom reports based on your needs. To show you how the custom reports option works, I am going to create a custom report based on my base calendar.

Click “New” to bring up this window. I will highlight “Task” and select “OK.”

You will see that our custom report is currently titled “Report 1.” You may change the period of the report to how you see fit (i.e. a report on the entire project, throughout the months, and so on). Additionally, you may also change the “Details” and “Sort” order by the appropriate tabs. This is designated for advanced users you know exactly what they want to see. As a result, if you are a beginning or intermediate user you probably will be suffice with the other reports.

Setting Non-Working Days

In order to properly define which days your resources will not be working (e.g. holidays and vacation time) you will need to set non-working days for each of your resources.

To achieve this, select “Tools” and select “Change Working Time.” Select which date you want to change to “Non-Working Time” (in this case we will choose September 9).

Click on the field under “Name” and enter the name of the non-work day (this can be anything you want. For this I named this day “Local Holiday – Bumblebee Festival” to give an excuse why certain resources will be not be working that day. Click “Details” to display the details about the non-working day.

You will now see the details about this non-working day. For this day, I set it to “Nonworking” to dictate no one will work on this day. In addition, I set the “Recurrence pattern” to “Yearly” to dictate this is an annual holiday. Obviously, it begins and starts on September 9 of every year and ends on the same day. If I were to create a non-working day that does not have a set date (such as Thanksgiving), I could set the date to begin on a certain week of a certain month every year. Click “OK” to exit out of the screen.

Project Properties

The Properties option can be used to analyze certain statistics and information about your project. To access the properties, select “File” and select “Properties” to bring up the “Properties” window. I am currently on the “Summary” tab where you can clearly see the name of my project is the name of my company: the completely made up “The Freight Hauling Company.” In addition, you will see the author of this project is “The Boss.” Clearly, I could have entered the name of the manager or entered the name of my company into the “Company” field as opposed to the “Title” field, but I chose not to as an example to tell you this: you may enter anything you want to in these fields. Want to enter keywords about this project? Do so. What to enter a comment about this project? Go ahead. The properties option is completely customizable and I urge you to customize it as you see fit.

Additionally, you can view several aspects of the properties window by clicking on the following tabs: “General,” “Statistics,” “Contents,” and “Custom.” Each of these tabs is self-explanatory and will allow you to customize the information about your project however you see fit. Again, I urge you to customize the properties window and enter as much information as you see fit. By doing so, someone else who is viewing your project (who knows nothing about it) will be able to view a lot of general information about your project.

Tags:Microsoft Office, microsoft project, pmo, project, project 2007, Project Management, project managers, projects

Источник: http://learnthat.com/microsoft-project-2007/2/
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Источник: https://civil4m.com/threads/microsoft-project-msp-tutorial-for-civil-engineers-part-2.381/
 

If your company has a project that needs to be completed, you are going to want to make sure that every aspect of it is organized so that it goes efficiently and according to budget.   It goes without saying that making sure that you have enough employees, equipment, and everything you need to complete the project is critical to the success of you and your business. It is a lot to manage and a lot to do. Even for someone with the best project management skills, it can be overwhelming. 

Decades ago, perhaps everything would be done on paper. You'd have numerous graphs, pages of notes, and copies would be made for everyone who had just the slightest part in the project. Nowadays, however, project management software can make managing and completing a project easier than ever before.   Tracking the progress of a project is as easy as signing into the program. In fact, a good software program like MS Project 2013 can allocate resources, assign tasks, track budgets, and be your right hand as you manage the project from beginning to end. 

That said, there are dozens of project management programs on the market today. Choosing the right one can be confusing because you want the best one for your company and your projects.   Microsoft Project 2013 is just one of those programs.   While you may choose it because it is a familiar name, you should also choose it because it offers the insight and features that are common to all Microsoft products and will offer the aspects you need to complete any project within your company. 

Microsoft Project 2013 is a project management software program created for businesses and freelance professionals to help better manage individual projects that occur within companies. Although no project management software should be used to replace project management techniques or adequate training of management and staff, MS Project 2013 can and will improve the efficiency, organization, and sometimes even the speed of which a project is completed.

Before you can begin to understand project management – or maybe even put this software to work for you – it is important that you comprehend the nature of projects, as well as what is or is not a project.   By definition, a project is a temporary endeavor that is completed to create a unique product or service. You will use MS Project 2013 to organize and manage any products that you or your company create.

Each project that you undertake will be made up of certain components. This holds true in MS Project 2013. The first component your project will have is tasks. Tasks are things that have to be accomplished in order for the project to be complete. Think of it as your to-do list that will get you from point A to point B. Your tasks can be as detailed (or not) as you want them to be. A task can be simply researching competition or it can be a phase of your project that contains a summary task as well as subtasks. For example, if you are creating a new software program for your company, your task might be to research similar software. Subtasks might be researching businesses that have similar software, analyzing their sales, and then looking at their pricing models. 

In Project 2013, tasks are organized into phases, or stages. In the Gantt chart view of Project 2013, you will be able to see your tasks, as well as an outline of the time it will take to complete those. Since timing is always going to be important to your project, MS Project 2013 allows you to set up and view the timing relationships upon tasks. You can also set dependencies. A dependency will show that one task (task A, for example) must be completed before Task C can begin. 

Defining Project Management

Simply put, project management is defined as the process of managing all the elements of a project to complete it. This includes supplies, labor, financials, etc. It is a fact that project management is becoming increasingly important within companies in order for them to operate successfully and efficiently. The skills that managers and employers are given during training to manage the day-to-day operations of a company are different than the ones they'll need to manage individual projects. 

Successfully managing a project requires discipline. It requires that time, scope, and cost are managed in a way that bring about the completion of specific goals or a project itself. This requires planning and organization. Microsoft Project 2013 can help project managers and their staff organize their projects and meet their goals by acting as a virtual assistant that can produce information, charts, and reports to help the project smoothly advance through to completion. 

There are three things that must be managed during a project.   This will help you better understand what MS Project offers you and help you put the aspects of this software to work for you once we've learned how to use it.

  • The first is cost. Cost is everything and anything that has to do with money related to your project. It includes people, equipment, material, profit, etc. If anything costs or makes your company money in relation to a project, then it is factored into the cost.

  • Next is time. The time used for the project is a sum of all the time used to complete tasks that lead to the completion of the project. This can include employee time, equipment time, and even time to see profit.

  • Finally, there is the scope. The scope of your project can also be referred to as the specifications for the project.   The specifications or scope define what the final results are supposed to be.   Quality is a major part of the scope.

That said, if your project is well managed, it delivers exactly what it was supposed to within the given time frame and without spending more money than allocated. By managing the above three components using MS Project 2013, it can be much easier to achieve.

Downloading MS Project 2013

Project can be purchased one of two ways. You can purchase Project 2013 through Microsoft for a one-time charge. However, if you do not want to fork out a large sum of money at once, you can also purchase a subscription of Project Pro through Office 365.    The subscription requires that you pay a monthly fee; however, you get all the benefits of Project 2013 with the subscription-based version. 

You can also download a free trial of MS Project 2013 if you just want to learn the software, but not purchase it – or if you want to try it before you buy it. You can download a free trial of Project without downloading any of the other Office programs.   Simply go to the Microsoft site and locate Project 2013. If you haven't already, you will be asked to fill out a profile for Microsoft.   You will be asked for basic information, such as your name, address, and phone number.   In addition, you will be asked some questions about your download requirements for Project 2013.  

Because downloading Microsoft Project is not always as simple as it seems, we are going to download the steps you need to follow below.

1.     Fill out the profile information, such as your name, address, etc. 

2.    Microsoft will as you if you want to download the 32 or 64 bit version of Project 2013.   Be careful here. You should select the one that matches any other versions of Office (or Office programs) that you have on your computer. You should not choose the one that matches your operating system.   If you choose the wrong one, Microsoft will instruct you to uninstall other Office programs from your computer during the Project installation process.  You do not want to have to do this. If you have Office 365, 32 bit is the default. Unless you specified 64 bit during your setup and installation of Office, you have 32 bit. This means you will need to choose 32 bit for Project. 

3.    Once you've finished your profile information, Microsoft will provide you with a product key to use for your free trial. The page will look like this: 

Make sure you either print this page or write down the product key.   Then, select the download language, and click Download to download MS Project 2013. 

4.     Unlike other software programs that you download to your computer that save as a zip file (or unpack and install without saving the install files to your computer), Project, as well as the versions of Office that contain Project, will appear on your computer as an image file.   It will look like this:

Right click on the icon to pull up the context menu. Click Mount.

Chances are, if your computer is running the Windows 8 or 8.1 operating system, you will receive an error message when you click Mount that tells you it couldn't mount the image file.   Installation will not proceed when you see this message. 

To mount the image file and install Project, right click on the image file again. This time, instead of selecting Mount from the context menu, select Copy. 

Now, click elsewhere in the location where you have the image file (for us, it is Desktop). Right click, then click Paste to paste the image file. We've pasted ours side by side in the snapshot below.

Interested in learning more? Why not take an online Microsoft Project 2013 course?

Next, right click on the copy of the image file (the one on the right in the snapshot above). Select Mount from the context menu.   A DVD drive will appear in Windows Explorer (as shown below).   You will see the Project files as well.

5.     Double click the setup.exe file (as shown above) to start installation and setup. The first screen you will see when you start setup is one that asks you to agree to the terms issued by Microsoft: 

Click the Install Now button:

MS Project 2013 then begins installation.

6.     Once Project is installed, locate it on your computer. If you are using Windows 8 or 8.1, go to your Start screen and locate Project, then open it.   You will be asked to sign into your Windows Live account to verify your copy of Project is genuine. Again, be careful! If you downloaded a free trial of Project 2013, you must enter the product key to verify the Project 2013. You will see a blue link toward the bottom part of the sign-in box that says "enter product key instead." Click this link, and enter the product key that was given to you when you created your profile. 

MS Project 2013 is now installed and ready to use!

What's New in MS Project 2013

Before we delve into learning all about Project 2013 and how it works, let's talk about the improvements that have been made to this version.   

Opening Project 2013 for the First Time

The snapshot below is of the backstage area of Project 2013. The backstage area is under the file tab. In addition, the backstage area is what you will see when you open Project 2013.

When you open Project 2013 for the firt time, you have a few choices in ow you want to get started. You can open a project you recently opened with Project. You will find recently opened files on the left (as circled in red below). There probably won't be files showing in this area if it is the very first time you opened the program. 

You can also open another project file that you've saved. This includes files created in previous versions of Project.

You can also open a new file. To do this, go to the right of the green column. You can choose to open a blank project.

You can also choose to use one of the templates displayed. If you want to use a template, but do not see one displayed that you want to use, you can use the search box and search for the type (or category) of template that you'd like to find and use.

Project 2013 File Types

File types are simply the formats you can use to save your project files. Project supports numerous file types. You can open and save aspects of your project in the following formats, however some formats only allow you to save information contained in Project fields.

  • Microsoft Project Plan (MPP).   This is the standard file format for your projects. It uses the .mpp extension.

  • Microsoft Project 2007.   MS Project 2013 supports the opening and saving of files from Microsoft Project 2007.

  • Microsoft Project 2000-2003 file. MS Project 2013 supports the opening and saving of files from Microsoft Project 2000-2002, as well as 2003. 

  • Project Template (MPT) and Microsoft Project 2007 Templates.   These are template files that save information you will use in other products. It is just like a template for a website, except it is for a project. It uses the .mpt extension.   The global file (Global.mpt) is the master template. It can contain information for all projects, but it cannot save tasks, resources, or assignments.

  • PDF files. This format is the portable document format. It has the extension .pdf. 

  • XPS files. XPS is Microsoft's version of a PDF.

  • Excel Binary Workbook uses the file extension .xlsb.

  • Excel Workbook or Excel 97-2003 notebook. You can export your field data to this format, but you cannot export entire projects.

  • Text.   This format is commonly used by word processing programs. It uses the .txt extension and is tab delimited. You can export field data to this format, but you cannot export entire projects.

  • Comma-separated values (CSV).   This format uses the .csv extension and is comma delimited. You can export field data to this format, but you cannot export entire projects.

  • Extensible Markup Language (XML). This format is used to deliver rich and structured data.   It uses the .xml extension. You can import and export data using this format. It can also be used to interchange data from Project between Project and other programs.

The Project 2013 Interface

We've looked at the backstage area shown to you when you first open Project 2013. Now let's look at the entire Project interface by opening a blank project.

At the top left of the Project window, you will see the Quick Access toolbar, a feature shared by all Office products. We've highlighted the Quick Access Toolbar in yellow below.

Beneath the Quick Access Toolbar, you will see the traditional menu bar. This is also common to all Microsoft products and contains menus you will need for the software and individual projects. 

These menus include:

The menu bar is pictured in the snapshot below.

Below the toolbar, you have the ribbon. The ribbon contains the tools and commands you will need when using Project 2013.

The entry bar where you will enter tasks appears below the ribbon, as shown below.

The workspace is located below the Entry Bar. By default, the Project Screen is shown with the Gantt Chart View being the view that is displayed by default.   You can change the view in the workspace by going to View on the menu bar. 

Below the workspace is the status bar where you can use zoom or change the views.

While memorizing the parts of the interface is not critical to being able to use the software.   Please take a minute and review if you feel like you need to. 

Источник: https://www.universalclass.com/articles/computers/the-basics-of-ms-project-2013.htm

Starting out in Microsoft Project or need a refresher? This online course is designed to give you a solid foundation in the fundamentals of MS Project.

In these how-to video tutorials you will learn how to use various views and tables, schedule and manage tasks, analyze and measure progress, budgets and resources, customize and share reports, and much more.

Whether you are a team member or project manager, these tutorials will help you get the most out of Microsoft Project to manage your projects more efficiently. You can earn 19 PDUs or contact hours toward your Project Management education for certification with PMI.

Videos are recorded in Microsoft 365.

If you would like to learn more about project management, try our Basics, Team Members, Business Professionals or Engineers courses. If you'd like to know everything - from beginner to advanced lessons, then Project Management for Experts is for you. And if you’re preparing for the PMP® Exam, look no further than PMP® Certification Training.

Once enrolled, our friendly support team and tutors are here to help with any course related inquiries.

Источник: https://www.goskills.com/Course/Microsoft-Project

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Course Title:Mastering Project Made Easy
Versions Covered:2016 through 2010
Hours of Content:6
Video Lessons:101
Manual:185 Pages
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1 MICROSOFT PROJECT TUTORIAL INTRODUCTION Microsoft Project is a Windows-based project management software package. It tutorial for microsoft project the flexibility to help manage your project, provides assistance in every phase of the project, calculates schedules and other project information. It helps to build the project plan and also helps in tracking it to its completion. Microsoft project supports calendar controls, allocation of resources, production of PERT, GANTT charts., resource charts, calendar charts and dozens of reports. Its easy to navigate & similar to other MS packages. MICROSOFT PROJECT can be of substantial assistance in the management of projects. It does not produce or print a delineated work breakdown structure, although it does generate work breakdown structure numbers. Its primary fine print software is its widespread use and the availability of hundreds of add-ins. Installing MS Project MS project is located on your source CD-DROM and must be installed before it can be used. When installed, it usually positions itself in the MS office folder. GETTING STARTED Click on the START button in the lower-right-hand corner of your windows screen, then click on Programs, then Microsoft Office and finally Microsoft Project. 1.To open a new project file, click on the new button on tutorial for microsoft project tool bar. The project information dialog box opens, as exhibited below:

2 2. In the project information window, enter the project start date; other wise, by default today s date is taken. You will notice that in the third text box, you can specify whether you want the project scheduled from the start date or from the completion date. In the former case, tasks begin as soon as possible. In the latter case tasks begin as late as possible. Click on the drop-down arrow associated with the third text box and select the vsdc video editor tutorial pdf of the two alternatives and then select the first again. Note how the comment underneath changes. Now, click OK. You are placed in the Gantt view of the project. This is really a combination of two views in one. On the left, you have a table that you can change. On the right you have the typical Gantt chart. You can move the partition between two simply by attaching the cursor to the partition edge and dragging it to the left or to the right. Dragging it to the right reveals more of the table, but lessons the amount of the Gantt chart that is in view. Dragging it to the left does just the opposite. 3. Click on save & give the project a name. Fig1: The Gantt view within MS Project

3 ENTERING TASK S 1. Click View on the menu bar at the top of the display. With the View menu pulled down, click Gantt Chart. In most cases this was the view you were placed in to begin with so nothing changes. 2. In the Task name field, type in several task names, one to a line. 3. Use the down arrow to move to the line below after typing a task name. 4. In order to insert a task, between two tasks, position the cursor on the task above the point in which the insertion is to be made. Click on insert on Smadav Pro 2021 Rev 14.6.0 Crack+ Serial Free Download menu bar and then enter the task name. Once you've entered a task name, simply hit the down arrow, to enter the next name on the line below. If you should skip a task, its easy to go back and insert the task in the list. Position the cursor on the cell of the task that is to have a task inserted before it. Click on Insert on the menu bar and then Insert Task. MICROSOFT PROJECT will insert a task row. SPECIFY SUBORDINATION. This is basically a grouping tasks into phases, which makes it easier to track a project and also makes it easier to read the task list. Grouping is done by indenting tasks. A task can also be removed from a group and that is called out-denting. Tasks that are subordinate to a higher level task on the work break down structure are so indicated by subordination. INDENTING & OUT-DENTING TASKS 1. In the Task name field, select the task you want to indent or out-dent by boxing it as you would in any spreadsheet. Boxing is done by simply clicking on the cell in which the task resides. 2. Click on the indent ( ) button to indent the task or out-dent ( ) button to outdent the task. These buttons are found on the second row of tools below the menu bar in the upper-left-hand corner. You can also highlight a number of tasks and then click on the indent button to indent the entire collection of tasks at once. NOTE : MS Project assigns numbers to the task to indicate the level of the task. These are called outline numbers. If we indent 3 tasks under a particular task say task no.1 then the 3 tasks are numbered as 1.1,1.2,1.3. To display the outline no.s in the task name field, click on the Tools menu item on the menu bar. From the drop-down menu, click options and then click the view tab. To show outline no.s, under outline option, click the Show outline numbers check box.

4 SPECIFY TASK DURATION Note that MS Project sets a default duration of one day for each task that you entered or inserted above. You will obviously have to change many of these. Doing so requires the following. 1. In the Duration field enter the duration. 2. After entering the duration, you may press the down arrow or hit <Enter>. Note : A milestone is a task whose duration is zero days. Any task can be changed to a milestone by changing duration to zero. You will not need to enter the durations of tasks which have subtasks subordinated below them. These tasks have their durations calculated as the sum of all the demoted task durations. THINK OF TASKS THAT HAVE SUBTASKS AS A SUMMARY OF ALL THE SUBTASK INFORMATION that is subordinate to them. Consider the following list of tasks: NO. NAME DURATION PRED. 2. Analysis Interviews Management Supervisor Technical Clerical Anal Existing Doc Synthesis Functional Spec 5 2.3, Re-estimate Development Prop Presentation Note that, in the list above, Analysis duration is exactly as long as necessary to accommodate all of its subtasks and sub-subtasks. MICROSOFT PROJECT will figure this out automatically. Thus once all the subtask and sub-subtask buy avg antivirus - Crack Key For U are entered, MICROSOFT PROJECT will compute the duration automatically of the associated task. It is not possible for the user to change this. The same can be said for subtasks when they have sub-subtasks. Again, MICROSOFT PROJECT will not allow you to change the duration of a task that has subtasks. MS Project 2000 accepts durations in minutes, hours, days or weeks. When entering data into the duration filed, use the following designations for minutes (m), hours (h), days (d), or weeks (w). The default is days (d) and therefore, the "d" is optional and need not be entered when the intent is to enter durations in days. Thus, if the scheduled duration of a task is 6 days, simply press 6 and then hit <Enter>. MS Smartftp enterprise portable 2000 has its own built-in understanding of time and it is making a lot of assumptions about the way in which you work. For example, it is assuming 8-hour work days, five-day work weeks and that you do not work on Sat. or Sun. To see this, view the

5 project in the Calendar view; notice the duration of the tasks and how they fall across weekends as necessary to fill up the required number of weekdays. Automated Features of MS Project MICROSOFT PROJECT creates automatically assigned Task AVS Video Editor 9.4.4.375 Crack Activation key Free numbers. You can change these, but you cannot assign a task ID number that has already been assigned. Note also that MICROSOFT PROJECT has its own built-in understanding of time and it is making a lot of assumptions about the way in which you work. For example, it is assuming 8-hour work-days, five-day work weeks and that you do not work on Sat. or Sun. To see this view the project in the Calendar view; notice the duration of the tasks and how they fall across weekends as necessary to fill up the required number of weekdays. Inserting Columns You can insert columns within any table in the Gantt view. Make certain that your first task is a summary task under which all other tasks are subordinated. Include a cost column in the entry table next to the duration column. You can also include major function, output, and input columns within the entry table simply by clicking on Insert and then Column and typing in the name of the column, followed by clicking on OK. SHOWING TASK PRECEDENCE This is done to show the time-sequential relationship between two tasks. To show that a particular task can begin only when the predecessor task has completed, the two tasks must be linked. After you decide the task sequence, you can link the tasks, as follows. LINKING TASKS 1. In the task name field, select two or more tasks that you want to link. To select more than one task, use the <Ctrl> button in conjunction with the left-click button on the mouse for every task selected after the first. To avoid confusion, it is best to select only a pair of tasks at a time. The first task you click on will be assumed to be the precedent task and the second task that you click on will be assumed to be the subsequent task. 2.Click the Link task button on the tool bar. It is the button with the solid chain link icon. MS Project generally links tasks as Finish-to-Start tasks, i.e. the second task begins only when the preceding task has completed. Several precedent tasks can be linked into a single subsequent task, but this has to be done in pairs in which each precedent task is clicked on first, followed by a click on the subsequent task.

6 To Link the task in start to start/ finish to finish/start to finish dependency, the following steps should be followed. 1. In the task name field, double click the task you want to link. The task information dialog box appears. 2.Click the predecessor tab. 3.In the ID field, type the ID number of the predecessor task (this is the number in the column to the left of task name field). The type box should show the default finish/start relationship. 4.Click in the Type box and then click the drop down arrow to see the four types of dependency relationships that can be established. You can also select link under the Edit menu item on the menu bar after selecting the pair of tasks to be linked. Alternatively, you can use the shortcut key <Ctrl><F2>. To unlink tasks use Edit/unlink or use <Shift><Ctr.><F2> after highlighting the associated task names. As indicated, the default link type is a FINISH/START link, that is, a link in which the succeeding task is not allowed to start until the preceding task is complete. However, START/START links and FINISH/FINISH links are also possible. In these latter cases, the analyst wants tasks to start together or finish together. To change the link type, identify the starting task by clicking on it. Then press <Shift><F2> to display the Task Information dialog box. Select the predecessors tab and click on the link type field. To specify Start/Start links type SS. To specify a Finish/Finish relationship, type FF. The default link type is FS, but this can be changed in the dialog box to SS or FF. SETTING HARD START DATES, STOP DATES It is possible to set hard start dates, stop dates for tasks in MS Project. To do so, begin in the Gantt View with the Entry table visible. Slide the partition to the right to expose as much of the entry table as possible. You should see two side-by-side columns the start column and the finish column. By changing any of the dates in these columns, you are setting a hard date constraint. If you do so, a flag will appear in the very first column of the entry table, the column labeled I for information. If you rest the cursor on that flag, a message appears that informs you of the hard date constraint that has been applied to the task. Only one hard date constraint can be set per task at the start date or at the stop date, but not both. ASSIGNING RESOURCES An assignment is the pairing of a resource to a task. A RESOURCE is a person and/or equipment item needed to accomplish the task. Resources can be places, departments, businesses, people, equipment--anything required to complete an activity. When you create an assignment, you assign a resource to a Kaspersky Total Security 2019 Crack Activation Key - Free Activators. The resource issue makes the project

7 management picture far more robust. MICROSOFT PROJECT can accommodate situations where the assigned resource is not available at the time the task is to start, or is available Nitro Pro 13.46.0.937 Crack With Serial Key [Latest 2021] Free a few hours each day. MICROSOFT PROJECT assigns costs to tasks on the basis of the resource hours consumed by those tasks. You can assign: Individual resources Assign resources part time Several resources Remove resources from a task Replace one resource with another. ASSIGNING RESOURCES TO TASKS 1.In the Task name field, select the task to which you have to assign a resource. 2.Click on the assign resource button on the tool bar (button with 2 faces on it). 3.In the Name field, type in the name of the resource. 4. Click assign. Note: By default MS Project assigns 100% of the resource to the task. To change this & assign it say part time, type a percentage less than 100 in the Units field. ASSIGNING SEVERAL RESOURCES Several resources can be assigned to a single task. When such is done, MS Project will cut the duration of the task in half, assuming that each resource is working 100% on the task and that the two together are twice as fast as either would be alone. This is a bad assumption in the software business because as Brooks [1] pointed out, men and months are not interchangeable unless there is no interaction between them. If you decide to split your job with another person, you will have to spend some time training the other person to do your part of the job. Then you wonderfox dvd ripper pro free - Activators Patch have to interact with the other person as the two of you together build the interfaces that are necessary between each person s module(s). Clearly, the time is not split in half. REMOVING RESOURCES FROM A TASK 1.In the Task name field, select the task to which you have to remove a resource. 2.Click on the assign resource button (button with 2 faces on it). 3.Select the resource you want to remove. 4.Click Remove. PRINTING THE REQUIRED VIEW MS Project provides many views of the project that can be printed out. As a minimum, they are the Gantt view, the PERT chart view, the Task Usage view, the Tracking Gantt View and the Calendar view. To print the required view,

8 1. select the view from the left hand side tool bar or from use of the VIEW item on the menu bar; 2. click on file item on the menu bar, and select print. AN EXERCISE In this exercise you are going to enter the following tasks along with each task s duration (in days) and the predecessor tasks into Microsoft Project. NO. WBS NAME DURATION PREDECESSOR TASK 1 1 IT PROJECT Definition Interviews 2d Prep Req. Doc. 2d Prep Proj Plan 2d Prep Proposal 2d Analysis Interviews Management 1d Supervisor 2d Technical 2d Clerical 2d Anal Existing Doc 3d Synthesis 3d Functional Spec 5d Re-estimate Plan 1d Development Prop 4d Presentation 1d Design System Design 5d Walk-through 1d File Design 2d Walk-through 1d Acc. Test Plan 4d Design Spec 5d Construction Plan the integration 4d Module Design 5d Walk-through 1d Plan module testing 2d Coding 5d Module Test 5d User documentation 5d System Test 5d 32 You will only be entering the data in the NAME, DURATION and Norton AntiVirus 2021 Crack With Serial Key Free Download TASK fields. The numbers to the left will appear automatically if you add the WBS column as demonstrated in class. Be sure to add the WBS and COST fields to the entry table that is shown in the Gantt chart view. The numbers shown in the WBS column above are there to indicate subordination. However, MICROSOFT PROJECT will do the work breakdown structure numbers you see above if you do the subordination (indentation) correctly. Interviews, Anal Existing Doc, Synthesis, Functional Spec, Re-estimate, Development Prop and Presentation are all subtasks within Analysis. This is precisely what the 1.2.x is intended to designate. Likewise, Management Supervisor Technical Clerical

9 are all subsubtasks of subtask Interviews. It will be necessary for you to DEMOTE these subtasks and sub-subtasks appropriately in MICROSOFT PROJECT by use of the demotion (INDENT) arrow in the Gantt Chart view. Assign the following resources to the tasks: RESOURCE TASK HOURLY RATE Kirk Kennedy 3, 4, 9, 13, 21, 23, 29 $50 Norbert Norris 5, 6, 10, 13, 14, 16, 21, 23, 29 $60 Floyd Ford 11, 17, 18, 21, 23, 29 $70 Frida Fisher 20, 21, 22, 23, 24, 25, 29 $80 Judy Johnson 21, 23, 27, 28, 29, 30, 31 $40 Ben Brown 21, 23, 29, 32, 33, 34 $50 Determine the total time and total budget required to complete this project. Notice that, for the walk-throughs, all resources get assigned. MS Project will try to cut the duration to something less than one day. You must re-set the duration to one day for the walk-throughs once all resources have been assigned. Printout the Entry Table with the WBS and COST fields added and its associated Gantt chart turn in with your homework. Explain why (in writing) it makes sense to include a PROJECT task at the very beginning of your list of tasks. Explain why summary tasks have no stated duration in the table above. Explain why the first subordinate task immediately below a summary task has no predecessor. The end result of all of these tasks and assignment entries is the following:

10 Fig7a.2. Gantt view of MS Project

11 The Network or PERT Chart View

12 ASSIGNING & MANAGING COSTS Estimating costs and assigning them to tasks & resources, helps you to develop a project budget. It also helps you to determine how closely the final project cost matches its estimated cost and also helps in planning for the future. ASSIGNING A RATE TO A RESOURCE MS Project helps us to assign hourly or fixed rates to resources. For hourly rates, you can assign a standard rate, which is the rate you pay a resource during normal working hours. Ovt. Rate is the amount you will pay the resource for any overtime that it does. To resources that charge a flat amount to do a job, you can assign a fixed cost per use. 1.On the View baron the left, click Resource sheet 2.In the Std. Rate, Ovt.Rate and Cost/Use field for the resource, type the rates that apply, and then press ENTER. ASSIGNING A FIXED COST TO A TASK 1. On the View Bar, click Gantt Chart. 2. On the View menu, click on Table, select Cost from the list and then click on Cost. 3. In the Fixed Cost field for the task, type-in the cost 4. Press ENTER. ASSIGNING A FIXED Tutorial for microsoft project COST TO A TASK A resources cost can be fixed for a task, e. g., a contractor charging a flat rate to do a job. A fixed resource cost is added to other resource costs when MS Project calculates the total cost of a task, but doesn t depend on the time a resource spends working on the task. 1. On the View Bar, click Gantt Chart. 2. In the Task Name field, select a task. 3. On the Window menu, click Split. 4. In the Resource Name field, select the resource name. If a new, undefined resource is to be assigned, it must be added to the list, so do so. 5. On the format menu, point to details and then click Resource Cost. 6. In the Task type box, click Fixed Duration. 7. In the units field for the resource, type 0 and then click OK 8. In the Cost field, type the fixed resource cost. 9. On the Window menu, click Remove Split. Notice how this task is displayed on driver update full crack Gantt Chart. VIEWING COSTS MS Project provides numerous ways to examine costs associated with a project. You can:

13 View the cost per task. View cost per resource. View the total project cost. View cost per task The sum of individual task costs make up most if not all of the total project cost. To view the total cost of each task 1. On the vertical View Bar on the left, click Gantt Chart. 2. Select View on the menu bar, click Table, and then choose Cost. 3. Scroll the table on the left to view the Total Cost field. Alternatively, pull the partition back to the right to view more of the table and less of the Gantt Chart. View the cost per Resource This helps you to know the total cost of that resource for all the tasks the resource is assigned to. 1. On the vertical View Bar on the left, click Resource Sheet. 2. Select View on the menu bar, point to the table, and then click Cost View Total Project costs 1. On the Project menu, click Project Information. 2. Click Statistics. Perhaps you would like to view project costs on the Entry table which is the default table that loads up with MS Project 2000 when it is booted. You would like an additional column to appear right after the name field and right before the duration field. You can get MS Project to insert such a column into your Entry Table. First position the highlight anywhere in the duration column. The click on the insert item on the menu bar. Then, click on Column In the Column Definition dialog box that appears, click on the drop down arrow associated with the Field Name field, the first field in the box. The list of columns that you can insert appear alphabetized by name. Scroll to cost and click on it. Now, click on the OK button in the upper right corner of the box. The column now appears in your table exactly where you want it. And, now you can see all of your costs. ANALYZING A PROJECT. The main goals of analyzing your project plan are to: Shorten the schedule, to meet project deadline. Distribute the work load evenly, by resolving resource over allocations, so that no resources are overworked. Reduce costs to a minimum, to save money and complete the project within your budget. THE MOST IMPORTANT PART OF THE PLAN IS THE SCHEDULE. BY ADJUSTING THE SCHEDULE, YOU CAN SCHEDULE A TASK TO START AND FINISH SOONER, BRING IN THE PROJECT FINISH DATE, SHRINK TASK DURATION S AND DISTRIBUTE THE WORKLOAD MORE EVENLY.

14 Before you analyze and adjust a task s schedule, you need to know what factors affect its schedule. The main factors that affect how MS Project determines a task s start and finish dates are: Placement. In a logically ordered set of tasks, the tasks are usually performed in the order in which they appear in the task list. Eg. a task near the top of the list occurs at the beginning of the project,a task in the middle of the list occurs in the middle of the project. Duration. Several factors affect duration, but, in general, the longer the duration you enter, the later a task finishes. Changing the duration may change the task finish date. Task dependencies. The type of link you establish between two tasks determines whether the successor task starts after the predecessor task is complete. By replacing one type of link with another, you can change the task s start and finish dates and, perhaps the project end date. Overlap and delay. The overlap or lead-time you add between two tasks causes the successor task to begin earlier. The delay or lag time between two tasks causes the successor task to begin later. Constraints. You can force a task to start or finish on or near a date you specify by entering a start or finish date yourself or you can change the default constraint, as soon as possible to an inflexible constraint such as Must start on or Finish no later than. Its however better tutorial for microsoft project let MS Project calculate and, if the schedule changes, recalculate. Assigned resources. When you assign resources to a task, the task duration can change. Generally, more the resources you assign to a task, shorter its duration becomes. Work. If you assign resources to a task, then by default, MS Project calculates a task duration based on the amount of work required to complete the task, the number of resources allotted, the working times and work assigned to the resources. By changing the amount of work required to accomplish a task, you can change the task duration and thus the final date. Task type. By default each task is a fixed units task. You can change the task type to fixed duration or fixed work. Other factors that affect how a task is scheduled are the project start date, the day of the week on which it starts, & whether you split a task into portions, with an interruption between each portion. DETERMINING CRITICAL TASKS In every project there are tasks that can delay a project if they are not completed on time and tasks that can be completed after their original finish time without affecting the project finish date. Tasks that can delay a project are called critical tasks and the ones that do not delay are called non-critical tasks. Critical tasks make up a special path known as the critical path. The critical path is the sequence of tasks that ends on the latest finish date, i.e., the finish date of the last task in the critical path is the project finish date. As previously mentioned in the main body of this chapter, the critical path is the longest path through the network and the path that determines the duration of the total project. When you want to shorten the schedule, the critical path has to be shortened. IDENTIFYING THE CRITICAL PATH There are several ways to get MS Project to exhibit the critical path in red. For one you can right click anywhere in the Gantt Chart, select Gantt Chart Wizard and select Critical Path off the list of options that it gives you. Another way is to change the view as follows: 1. On the view bar, click More views. 2. On the view lists, select Detail Gantt or Tracking Gantt and then click Apply FINDING SLACK IN THE SCHEDULE Free slack is the amount of time a task can be delayed without delaying the finish date of another task. 1. On the View Bar, click more Views 2. In the Views list, click Detail Gantt, and then click Apply. Slack on a task appears graphically as thin slack bars adjoining the regular Gantt bars.

15 3. Drag the divider bar to the right to view the free slack and total slack fields To change the default slack time for critical tasks 1. On the tools menu click Options, and then click the Calculation tab. 2. In the Tasks are critical if slack is less than or equal to box, enter the amount of slack time. SHORTENING YOUR SCHEDULE The most effective way to shorten your schedule is to adjust tasks that lie on the critical path. Adjusting non-critical tasks will not shorten the schedule. The actions you can take to shorten your schedule fall into two categories. Shorten task duration: This can be done by decreasing the duration directly, by decreasing total work,assigning more resources to a task, by assigning overtime work and by increasing a resource s work schedule. Compress the schedule by making the tasks start sooner: This can be done by combining or deleting tasks, breaking down a task into non-critical subtasks, by adding lead time to a task, changing the task dependency, type of task etc. Breaking down a critical task into non critical subtasks 1. On the view bar click more views. 2. On the views list, select Detail Gantt or Tracking Gantt & click Apply. 3. In the Task Name field, select a single task on the critical path that could be completed in several steps. 4. Click Unlink Tasks. 5. Remove the resources assigned to the task. 6. Select the task beneath the task you want to change, and then click new task on the insert menu. 7. Repeat step 6 for each subtask you want to add. 8. For each new task, type a name in the Task name field and a duration in the Duration field. 9. In the task Name field, select all the new tasks, and then click Indent to make them subtasks of the original task.(the original task becomes the summary task,the subtasks will be on the critical path.). 10. Click Link task. Exercises 1. The Irving Companies are a small conglomerate specializing in health-related businesses, from wholesale planning to in-home health care and medical supplies. The company wants to replace its old legacy systems with an ERP system. The tasks required to do this are the following: TASK DURATION 1. Define the business case 60 days 2. Specify requirements 10 days 3. Select an installer/system integrator 10 days 4. Select an ERP vendor 10 days 5. Install the system 6. Install phase 1 10 days

16 7. Install phase 2 10 days 8. Install phase 3 12 days 9. Perform parameterization 10. Parameterize phase 1 22 days 11. Parameterize phase 2 15 days 12. Parameterize phase 3 14 days 13. Perform Testing 14. Test phase 1 of the system 20 days 15. Test phase 2 of the system 20 days 16. Test phase 3 of the system 30 days 17. Conduct Overall testing 5 days 18. Conduct acceptance test 2 days 19. Perform Training 20. Train for phase 1 cut-over 10 days 21. Train for phase 2 cut-over 10 days 22. Train for phase 3 cut-over 12 days 23. Perform Cut-over 24. Perform phase 1 cut-over 2 days 25. Perform phase 2 cut-over 3 days 26. Perform phase 3 cut-over 4 days 27. Assess performance in relation to specs 2 days 28. Closeout 2 days Implement within MS Project. Determine project duration. Assume one distinct person is assigned to each of the three phases. The person assigned to phase 1 costs $75/hr, while the person assigned to phase 2 costs $95/hr and phase 3 costs $80/hr. Assume all other work is performed by the project manager at $150/hr. Decide what precedence relationships you will require. Determine the project overall cost. In the project above, describe some ways to get Forte Notation FORTE 11 License key completed sooner, without adding resources. Turn in the hardcopy of the Gantt View of your project with the entry table shown and a cost column included in that table. 2. For the sequence of steps in the problem above, determine the critical path.

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MS Project Tutorial - What is MicroSoft Project?

MS project software is basically used for the management of projects. This software can be used by a business as well as home users to manage their projects efficiently without any error.  Tutorial for microsoft project going through this tutorial, you will build up your MS project skills and will learn to perform different functions using MS project. 

MS Project Tutorial For Beginners 

What is Project Management? 

Project management is a process to initiate, plan, execute, control, and close the project in order to meet the specific requirements and achieve the desired goals.  Project management allows us to organize and manage the resources that are important for completing any project.

MS Project is a Project management software that allows the users to manage the project, budget, and resources.  This software is very popular for personal and professional use. The latest version of MS Project software supports features like portfolio management, advanced analytics, web access, and reporting functions. These features make the management task simpler and easier.

If you want to build your career as a Project Management professional, then visit Mindmajix - A Global online training platform for the “MS Project Training”  Course.  This course will help you to achieve excellence in this domain.

MS Project Tutorial - Getting Started with MS Project

Here, we will discuss the MS Project User-Interface in more detail:

MS Project UI

  • Windows 7 - From your Desktop, click on the ‘Start’ menu and go to the ‘All Programs’ option.  Now, click ‘Microsoft Office’ and then ‘Project 2013&rsquo. 
  • Windows 8 -  From your ‘Start’ screen, click on the ‘Project 2013’
  • Windows 10 - Click the ‘Start’ menu and after that click on ‘All Apps&rsquo. Now, go to Bartender 11.1 Crack Take Control Of Your Menu Bar FreeMicrosoft Office’ and then ‘Project 2013&rsquo. 

Once you have followed all the steps with respect to your Windows version, the below given Project Start Screen will display on your PC. Here, you will get the different options to open the new plan, plan template, or the other plans as shown in the image displayed below. 

MS Project UI

On Project Start Screen, when a user will click the ‘Blank Project’ tab, the following screen will appear on your PC. The below-mentioned screen is displaying the interface of MS Project. 

Interface of MS ProjectThe main components included in MS Project Interface are discussed below:

  • Quick Access Toolbar: The Quick Access Toolbar is the customizable toolbar that consists of a set of different commands which are not dependent on the ‘ Tab on the Ribbon&rsquo. A user can include the buttons to represent the Toolbar Commands. 
  • Tabs on the Ribbon, Groups: Microsoft Office 2007 version has introduced a Fluent User Interface. This interface has replaced the customizable toolbars and menus with a single ‘Office’ Menu, a small toolbar referred to as ‘Quick Access Toolbar’ and known as a ribbon with different tabs. Every toolbar consists of buttons and other controls. Toolbar Controls are classified into groups that can be visually distinguished and having different sizes. Groups are basically the collection of different commands. The division of the tab is done in multiple groups. 
  • Commands: Commands are used to perform specific actions in the MS Project. Every tab consists of multiple commands. When a user puts the cursor on any command, its description can be viewed in the tooltip. 
  • View Label: The view label is present on the left side of ‘Active View’ which is present on the main window.  There are different types of views included in the MS Project such as  Gantt Chart View, Diagram View, and many more. View Label provides the information that which view the user is presently using.  
  • View Shortcuts: View Shortcuts allow the users to switch between the views that are being frequently used in the MS Project. 
  • Zoom Slider: With the help of  Zoom Slider, a user can zoom in and out of the Active View. 
  • Status Bar: The status bar displays the information like new tasks scheduling mode ( manual or automatic) and provides the information related to filters used in the active view. 

MS Project - Create a New Plan

When a user works on an MS project,  he or she is required to provide one of the dates from the start and end date. It is necessary to provide this information as, when a user enters the dates with other project constraints such as tasks, dependencies, the MS project start calculating the other date.

Launch MS Project 

  • Windows 7- From your home screen, click the ‘Start menu and go to ‘All Programs. Select ‘Microsoft Office’ and then ‘Project 2013&rsquo. 
  • Windows 8- Open the MS Project from Start Screen. 
  • Windows 10- Click on the ‘Start’ button then All Apps>>Microsoft Office>> Project 2013.

Creating a Blank Project & Project Information

MS project includes the list of options mentioned below in the Project Information. When you open the MS Project, from the available templates, you need to click on the Blank Project as shown below. 

MS Project Information

The project sets the start date of the plan to the current date. This date is indicated by the green thin vertical line in the chart part of the Gantt Chart View as shown in the picture below.

MS Project Gantt Chart View

Project Information 

Let’s get more information about the project:

Step 1: Start Date 

  • Click on Project Tab>> Properties Group>> Project Information. 
  • A Dialog Box will appear on your screen. In the box for a Start date, enter the start date. For example- the start date is 11/5/15. You can click the down arrow and choose the date from the calendar. 
  • Tap on Ok to confirm. 

Step 2: Set up Calendar

  • Click Project Tab>> Properties Group>> Project Information. 
  • Click on the arrow present on the current date drop-down box. Here, you will see the list with three base calendars. 
  • 24 hours- Calendar having 24 hour working time. 
  • Standard -  Regular working hours from Monday to Friday with a 1-hour break.  (8 AM to 5 PM). 
  • Night shift -  It includes the timing from 11 PM to 8 AM. The night shift includes the nights from Monday to Friday. 

Project Information 

As mentioned in the picture above, you have to choose the Standard Calendar as a Calender for your project. Tap on ‘Ok’ or ‘Cancel’ for closing the dialog box. Now, you have to add the exceptions. 

Step 3 - Adding the Exceptions to the Calendar 

Exceptions are used for modifying the Project Calendar to have a non-working day or non-standard workday.  A user can also fix unique work hours for an individual resource. 

Example of creating a non-working day for any  office celebrations or holiday:

Click Project tab>> Properties Group>> Change Working Time.

The  Change Working Time Dialog box will get displayed on your screen.  Under the Exception Tab, click ‘Name Field’, enter the event as ‘ Company Anniversary&rsquo. Enter ‘11/22/15’ in the Start field and then enter the same in the finish field.  This day will be scheduled as the project’s non-working day as shown below in the picture.

MS Project Non-Working Day

Step 4 - Setup Resource Calendar 

You can modify the Standard Base Calendar,  in the same manner, you can also modify the working and non-working time of every resource. A user can make the modifications in the resource calendar to accommodate vacation time, flex time, training time, etc. 

Resource Calendar can be set only for work resources not cost or material resources. 

Step 5 - Change the working time for resource 

  • Click on the Project Tab and then go to Properties Group>>  Change working time. The  ‘Change Working Time Dialog Box’  will display on the screen.
  • Click the down arrow for the ‘For Calendar’ drop-down box. 
  • Choose the resource for whom you want to modify the work schedule. 
  • Click the ‘Works Week’ tab. 
  • Double-click the [default] cell present just below the Column heading. 
  • Under the ‘Selected day(s)’, select any day for changing the work schedule. 
  • Click on Set day(s) to these particular work times as shown in the image below.

MS Project Particular Work Times

Step 6 -  Create Non-Working days 

  • Click on the Project Tab and then go to Properties Group>>  Change working time. The  ‘Change Working Time Dialog Box’ will display on the screen.
  • Click the down arrow for the ‘For Calendar’ drop-down box. 
  • Choose the resource for whom you want to modify the work schedule. 
  • Click the ‘Work Weeks’ tab. 
  • Double click the default cell present below the ‘Name Column Heading&rsquo. 
  • Under the Selected day, select the day for which you want to change the work schedule. 
  • Click on any day. Use the radio button ‘Set days to non-working time&rsquo.
  • Tap on the OK button and close the dialog box. 

After following these steps, you will be able to see the below-mentioned screen on your PC for setting up nonworking days.

Creating Non-Working days in MS Project

Change File Properties

Just like you can manage the file properties in your MS office, you can  also manage all the information in your MS Project file through the following ways:

Launch MS Project

  • Windows 7-From your home screen, click the ‘Start menu and go to ‘All Programs. Select ‘Microsoft Office’ and then ‘Project 2013&rsquo. 
  • Windows 8-Open the MS Project from Start Screen. 
  • Windows 10- Click on the ‘Start’ button then All Apps>>Microsoft Office>> Project 2013.

Save  the Properties

Click on the  ‘File tab&rsquo. In ‘Info’, select the option ‘Project Information&rsquo. Click on the arrow to present nearby Project information and then click on the Advanced Properties. A dialog box will appear on your screen. Here, you can type in the modification as needed. Tap on ‘OK’ and click ‘Save’ to save the changes as shown in the picture below.

Advanced Properties in MS Project

Build Task List

To accomplish the project goals, the (WBS)  Work Breakdown structure is developed. In WBS, work refers to the deliverables.   WBS identifies the lowest level of deliverables as a work package.  The decomposition of the work package is done in tasks and activities. The task is action-oriented whereas the work package is the result or deliverable of tasks being performed. 

Enter Task

Below the simple Gantt Chart View is displayed.

A user can click directly on Cell present below the ‘Task Name Column&rsquo.  

The following screen is displaying 5 distinct tasks. 

Distinct Tasks in MS Project

Enter the Duration: Task duration is the time estimation in which the task will get completed. The task duration time is estimated by the project manager by using the previous information, expert, and other important parameters.

A user can enter the task duration in weeks, hours, weeks, days, and months as shown in the given table. 

Task duration in MS Project

Change Default Time Dimensions: Click on the Project Tab>> Properties Group>> Change working time>> options. 

A user can change the default time dimensions for all the projects or the project in which a user is currently working as displayed in the image below. 

Changing Default Time Dimensions in MS Project

Enter Task Duration" In the Gantt chart, a user can click on the cell present below the Duration column heading and enter the task duration. 

A user can enter the Start and End date for the project and then the MS project itself calculates the duration as shown on the screen below.

MS project itself calculates the duration

In the above-mentioned screenshot, Task 6 has been scheduled for Sunday which is not comes on a working day and the task will end on Wednesday.  Here is important to note that duration will not be calculated as 3 days, it will be 4 days. 

Elapsed Duration: Elapsed duration is the time duration that elapses during the event execution which is not using any resource. A normal workday includes 8 hours, elapsed workday includes 24 hours as mentioned below in the image. 

Elapsed Duration in MS Project

A user can enter this time duration by preceding any duration with an ‘e’ abbreviation. Thus, 1ew is 24 hours 7 days. 

Create Milestone: Milestones are particular points in the timeline of the project.  Milestones are used as the main progress points for managing the project success and expectations of stakeholders.  These are basically Kaspersky Virus Removal Tool 2020 Free Download for budget, input, and reviews. 

As per the Mathematics, Milestone is a task of 0 duration. A user can insert a milestone in two different ways:

Method 1 - Insert Milestone

  • Click the task name to insert Milestone. 
  • Click Task Tab>>Insert Group>> Milestone. 

MS Project will name the new task as the ‘New Milestone’ having a 0-day duration. 

Click on the New Milestone option to change the name. 

Method 2 - Convert a Task to Milestone 

  • Click on a specific tutorial for microsoft project or enter the new task under Task Name Heading.
  • Under the heading Duration, type ‘0’ days. 

Method 3 - Convert a Task to Milestone

  • Double-click on a specific task name.
  • Task Information dialog box will appear on your screen.
  • Click on the Advanced tab and choose  “Mark Task as Milestone” as mentioned in the picture below.

Mark Task as Milestone in MS Project

Create a Summary Task

A user can roll up the different tasks in the project tutorial for microsoft project into a Summary Task. This will help the users to manage the plan in a better way as a user can organize the plan into phases. 

For example- if a user wants to group Task 4 and Task 5 into the summary Task, a user can follow the given steps:

  • Select the name of both tasks. 
  • Click the Task tab and then click on Group Insert. 
  • Click summary. 
  • MS project will create the New Summary task. Name it as Task 1. 

Link Tasks

you have made the task list for accomplishing targeted goals, you are supposed to link tasks with task relationships known as dependencies.  For example - After completion of task 1, task 2 will start, these dependencies are referred to as Links. 

There are 4 types of task dependencies as mentioned below:

  • Finish to Start (FS) 
  • Finish to Finish (FF)
  • Start To Start (SS)
  • Start to Finish (SF)

Methods to link tasks

Method 1

Select the tasks that you want to link. For example Task 1 and Task 2. Here is the process to link tasks 

  • Click on the task tab. 
  • Schedule group. 
  • Link the tasks selected. 
  • Task 1, as well as Task 2, is linked to the FS-Finish to Start.

 Important - The Start Date of Task 2 will be a day come after the finish date of Task 1as shown below.

Tasks in MS Projecttutorial for microsoft project height="100%">

Method 2

You need to Double Click on the targeted successor task for linking. 

For example - If you have clicked Task 4. 

  • The task information dialog box display on your screen.
  • Click on the  ‘Predecessors’ tab
  • Now, you have to click on the empty cells in the table which are displayed below ‘Task Name Column. 
  • A drop-down menu will appear where all the tasks defined in the project are mentioned. 
  • Choose a Predecessor task and tap on OK.

Here we will choose task 3. 

Targeted successor task for linking in MS Project

Method 3 

Here, you need to choose the task group and link them to Finish to Start relationship. 

Choose multiple tasks >>Task tab >>Schedule group>> Link the Selected Tasks.

Respect Links

If you are working in a Manual Schedule Mode then, if you make any changes in the Predecessor task, the changes won’t get reflected in the start date of Task 4. For example - If task 4 starts at the same that which is the next day as the Task 3 finish date.  Then, the Task 3 duration will be changed from 5 to 7 days. 

Task 4 start date will not be updated automatically. 

Switching Task – Manual to Tutorial for microsoft project Project set all the new tasks to be scheduled manually by default.   A user can control the scheduling in two different ways 

Manual Scheduling -Manual Scheduling provides complete control to the user on task scheduling. With manual scheduling, a user can control the Start and finish date, duration.  The program will not modify the dates of tasks that are manually scheduled. 

Automatic Scheduling- Automatic Scheduling schedules the task automatically. It makes the calculation by considering the different values like duration, start, and end date automatically.  They take all the links, calendars, and constraints into the account. 

Converting Task to Automatic Schedule

A task can be converted to an Automatic schedule by following the three different methods:

Method 1 

If a user wants to change a specific task mode, let’s say Task 5 then, the user needs then click on the Task Mode cell present in a similar row. After that, open the dropdown menu by clicking on the down arrow and select ‘Auto Scheduled’ as shown below.

Auto Scheduled in MS Project

Method 2

  • Click on Task. 
  • Choose Task Group and then select Auto-Schedule and the output will be. 

 Task Group in MS Project

Method 3 

  • Switch to Auto-Schedule Mode completely. 
  • Click on the New Task Status bar to toggle the plan’s scheduling mode. 
  • Select ‘Auto Scheduling Mode&rsquo.

The output will be:

Auto Scheduling Mode in MS Project

If a user wants to change the default Scheduling Mode for all-new Project Plans then:

Go to the ‘File’ tab. 

  • Click ‘Options’ and after that select ‘Scheduled’ Tab. 
  • Select ‘All-New Project’ from the scheduling option. 
  • From the Dropdown menu, choose ‘Auto Scheduled’ under the New Task creates as shown below. 

Default Scheduling Mode in MS Project

Image source - https://www.tutorialspoint.com/ms_project/ms_project_settings.htm

MS Project - Settings

Every user has different Settings for their MS Project. To make sure that you get the expected outcomes without any hassle, you need to perform the following settings in your MS Project. 

Important- All these are the Default Settings that come with MS Project installation. 

Step 1:Go to File>> Options. Click on the General Tab, select the Project view >> Default View. 

From the Dropdown menu, choose the ‘Gantt With Timeline’ option as mentioned below.

MS Project Settings

Step 2: Go to ‘Files’>>’ Options’>>’ Display Tab’>>’ Show Indicators and Option Button for&rsquo. 

Check all the available options as shown on the given screen.

MS Project options

Step 3:Go to ‘File’>>’Optios’>>’ Scheduled tab’>> ‘Schedule’>>’ Show Assignment Units&rsquo.

From the drop-down menu, select the ‘Percentage’ option as given below in the picture. 

Percentage option in MS Project

Step 4: Go to ‘Files’>>’Options>>’ Schedule tab’>>’ Calculation’>>’Calculate Project after each Edit&rsquo. 

Check the ‘ON’ button. 

Calculate Project in MS

Step 5: Go to ‘Files’>>’Options>>’ Save Tab’>>’ Save Projects’>>’ Save Files In this format&rsquo. 

Choose ‘ Project (*.mpp)&rsquo.

Saving Projects in MS Project

Step 6: Go to ‘File’>>’Options’>>’Advanced Tab’>>’Edit&rsquo. 

Check All Options. 

Step 7: Go to  ‘File’>> ‘Options’>> ‘Advanced tab’>> ‘Display’>> ‘Show Status Bar’>> ‘Show Scroll Bar&rsquo.

Check the option ‘Scroll Bar’ and ‘Status Bar’ as shown in the picture.

Step 8: Go to ‘Resources’>> ‘Level’>> ‘Leveling Options’>>’ Leveling Calculations&rsquo.

Set it to the manual and you will see the following screen.

Leveling Calculations in MS Project

Step 9: Go to ‘Resources’>> ‘Level’>> ‘Leveling Options’>>’ Leveling Cleanmymac x activation number reddit ‘Look for the Overallocations&rsquo. 

From the drop-down menu, choose ‘Day-by-Day’ as shown below

MS Project - Useful Resources

To get additional information about the MS project, you can go through the following resources.  These resources will help you to gain an in-depth knowledge of MS Project 2013. 

Official website of MS Project 2013 - https://www.microsoft.com/en-us/evalcenter/ 

Wikipedia Reference of MS Project 2013 - https://en.wikipedia.org/wiki/Microsoft_Project

Useful Books on MS Project 2013 

Microsoft Project 2013 - The missing manual

-By Bonnie Biafore.

Microsoft Project 2013 - Plain and Simple 

-By Howard B.

Microsoft Project 2013 Step by Step

-By Chatfield. 

Conclusion

MS Project 2013 allows the users to schedule the tasks, assign the resources, analyze workload, track progress, and manage the budget in an effective manner. This software comes with different features that let the user execute every task in a proper manner.  There are different views supported by the MS project which let users divide the project into subtasks so that each task can be executed as per the scheduled date and time. A user can also have automatic as well as manual scheduling for task execution. Thus, with the help of MS Project software, a user can manage the project efficiently. 

About Author

author
NameRavindra Savaram
Author Bio

 

Ravindra Savaram is a Content Lead at Mindmajix.com. His passion lies in writing articles on the most popular IT platforms including Machine learning, DevOps, Data Science, Artificial Intelligence, RPA, Deep Learning, and so on. You can stay up to date on all these technologies by following him on LinkedIn and Twitter.

Источник: https://mindmajix.com/ms-project-tutorial
Attached tutorial on MS Project consist of Working with Formulas & Lookup and Group by Function.

You can download other parts of MS Project tutorials from following link

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Attached tutorial on MS Project consist of following; Start up General data entry Working with formulas and look up Group by function Changing work time WBS Resource levelling and allocation Recurring Task Filters Changing cost Ratio Tables Marcos and switch Resource pool Multi project.

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Attached tutorial on MS Project consist of Changing Time and Work breakdown structures. You can download other parts of MS Project tutorials from following link https://civil4m.com/threads/microsoft-project-msp-tutorial-for-civil-engineers-part-1.376/.

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This is the final part in series of tutorials on MS Project for Civil Engineers. This Tutorial consist of; Resource levelling and allocation Recurring Tasks Filters changing Cost Ratio Table Micros and Switch Resource Pool Multi Projects Other Features of M S Project You can download other.

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Источник: https://civil4m.com/threads/microsoft-project-msp-tutorial-for-civil-engineers-part-2.381/

Microsoft Project 2007

Introduction to Microsoft Project

Microsoft Project has a unique interface that will feel somewhat familiar to you from using Microsoft Office, but the task list and how Project uses panes on the left hand side is distinctly different. In this section of the Microsoft Project 2007 tutorial, we’re going to explore the Project 2007 interface, introduce the key areas you will work in, and the best ways for you to interact with Project to get the most accomplished. We’re going to explore the menu system, task list, Gantt chart, project views, reports, and how to setup some of the features for the most efficient use of Microsoft Project.

In this tutorial, you will learn:

  • The Microsoft Project interface
  • Project views including the calendar, Gantt chart, network diagram, task usage, and resources.
  • Project reports
  • Setting non-working days
  • Project properties

The Microsoft Project Interface

Microsoft Project shares many of the common user interface feature as other Microsoft programs. Unlike Microsoft Office 2007, Microsoft Project 2007 did not inherit the new ribbon interface. This is scheduled to come in the Microsoft Project 2010 release. You will find many elements to Avira Prime Free Download Project 2007 to be familiar if you use other Microsoft applications.

There are a few differences in the interface. One of the first you’ll notice is the task pane for many options opens to the left of the project plan instead of to the right, as in other Microsoft Office applications. However, most of these differences are small and you will likely pick up the interface quickly. In this section, we’re going to break down the Microsoft Project window so you understand all of the aspects of the interface.

The Menu Bar

At the top of the screen is the menu toolbar, one of the most frequently accessed areas of the Microsoft Project interface. The menus contain the commands, options, and functions you will access while using Project. It is a toolbar, so it could be hidden or reordered with other toolbars.

The Toolbars

The toolbars contain icons and select menus to perform tasks in Microsoft Project. For example, the icon is used to create a new project plan and the icon is the format painter. There are more icons available on a toolbar than shown, click the icon on the right of the toolbar to see more options. The toolbars remember the frequency you use certain icons, so the more you use it, it will appear while less frequently used icons will be hidden.

If you right-click in a blank area on the toolbars, you can see all of the toolbars available and show or hide toolbars as you see fit.

Entry Bar

Below the toolbars is the entry bar where you can enter or edit tasks in your project plan. It’s blank when you’re in a blank task, but your task appears when you click on a task name with data in it.

Project Views

Microsoft Project contains several views available for you to manage, edit, analyze, and view your project plan. In this section, we’re going to look at the different project views available and when you might want to use them.

The project views portion of Microsoft Project 2007 contains a variety of different options for the user. As you will notice when you open the program, the default view is the Gantt chart.

This is the view you will most likely be using the most. The view lists each task that is present in your project and illustrates their relationship to one another. In addition, this view also illustrates the scheduling relationship of each of your tasks using Gantt bars. Simply put, Gantt bars are displayed on an area of the Gantt chart that represents the duration of a task.

The Calendar view is self-explanatory; in short, it is a calendar that tells you when certain tasks are due. This is a great way to keep track of all tasks inside Microsoft Project 2007 and will ensure you will have the opportunity to stay on track.

The Network diagram view displays dependencies between different project tasks (which are represented by boxes). In addition, the task dependencies are represented by lines that are connected to the boxes. This view is literally a diagram and makes is very easy for you to see which tasks are dependent on one another.In the event that you have to make a decision about a certain task (e.g. removing a task), you will know how that will affect your other tasks.

The Task Usage view is also self-explanatory as it allows you to see how often a certain task is used. This will make it helpful in the event you must analyze how often a certain task is used and which tasks are used more than others are.

The Tracking Gantt view is another self-explanatory view that allows you to analyze and tutorial for microsoft project the duration of a task. When using the following view, you will be shown a timeline of various tasks in your project.

The Resource Graph view displays how certain resources are being used on a project. This is perfect if you to balance the work your resources are performing. For example, if a resource if overworking while another resource is underworking you will quickly be able to notice this in the graph. As a result, you can then spread out your tasks to different resources how you see fit.

The Resource Sheet view displays the name of the resource, the Avast Cleanup Premium Key 21.1.9801 Crack + Activation Code Free 2021 of work each resource performs, the material label, the initials of each resource, the group each resource belongs in, the maximum units, the standard rate for each resource, the overtime rate of each resource, the cost of using each resource, the accrue of each resource, the base calendar for each resource, and the code for each resource. As you can see, there is a lot of information displayed in this view. Every aspect of how a resource works and how much it is making as well as costing your project is here for you. There is also a lot of customization that can occur here as well. Simply put, you can name any resource what you want and can change how they operate.

The Resource Usage view will allow you to view how each resource is used (obviously). While none of the drivers in our project are working yet, when you would normally create a work schedule for each resource you would see the literal work schedule of every resource. This would again give you the opportunity to see which resource are overworked as well and underworked and spread the work out as you saw fit.

These are the default views you will find in Microsoft Project 2007. You can also add more views as well. Click “View” as you normally would to see the default views and click “More Views.” It is here that you will find an array of different views for you to Dragon Age: Inquisition 1.12 Crack With Keygen [Game Free Download 2021], such as the bar rollup view, the leveling gantt view, and the relationship diagram view.

Project Reports

If you want to have an idea as to how your project is performing, click “Reports” and select the “Reports” option.

The Overview option gives you a selection overview reports you can view.

It is here that you can choose from a few different overview reports. These are all self-explanatory (with project summary telling you the summary of your project, critical tasks explaining which tasks are currently critical,  milestones which tell you about the achievements of your project, and so on). Highlight a report and click “Select” to view to look at the report.

As an example in navigating through the reports for each category in the “Reports” window, we will look at the Project Summary. Once you are done viewing the page, click the “Close” button on the top of the page to go back to the “Overview Reports” page. Once you are finished looking at different reports on the “Overview Reports” page, select “Close” to go back to the “Reports” window.

The Current Activity option allows you to analyze the activity of different tasks. It is here that you may see which tasks have been completed, tasks that should have started, tasks that are falling behind (slipping tasks), and so on.

The Cost Reports option allows you to view different aspects based on your costs. It is here that you may analyze your cash flow, your overall budget, which tasks are over budget, and so on.

The Assignment Reports option is a report on different activities occurring in your project. This option is not as self-explanatory as the previous options in the “Report” category but it is just as simple to navigate. It is here that you may analyze which resource performs what task (Who Does What), the moment a resource performs a task (Who Does What When), the tasks that must be accomplished (To-do List), and which resources are currently overworked (Over allocated Resources).

The Workload Reports option is very simple. In short, it allows you to see the usage of each task and resource.

The Custom Reports option allows you to do as the name implies; create custom reports based on your needs. To show you how the custom reports option works, I am going to create a custom report based tutorial for microsoft project my base calendar.

Click “New” to bring up this window. I will highlight “Task” and select “OK.”

You will see that our custom report is currently titled “Report 1.” You may change the period of the report to how you see fit (i.e. a report on the entire project, throughout the months, and so on). Additionally, you may also change the “Details” and “Sort” order by the appropriate tabs. This is designated for advanced users you know exactly what they want to see. As a result, if you are a beginning or intermediate user you probably will be suffice with the other reports.

Setting Non-Working Days

In order to properly define which days your resources will not be working (e.g. holidays and vacation time) you will need to set non-working days for each of your resources.

To achieve this, select “Tools” and select “Change Working Time.” Select which date you want to change to “Non-Working Time” (in this case we will choose September 9).

Click on the field under “Name” and enter the name of the non-work day (this can be anything you want. For this I named this day “Local Holiday – Bumblebee Festival” to give an excuse why certain resources will be not be working that day. Click “Details” to display the details about the non-working day.

You will now see the details about this non-working day. For this day, I set it to “Nonworking” to dictate no one will work on this day. In addition, I set the “Recurrence pattern” to “Yearly” to dictate this is an annual holiday. Obviously, it begins and starts on September 9 of every year and ends on the same day. If I were to create a non-working day that does not have a set date (such as Thanksgiving), I could set the date to begin on a certain week of a certain month every year. Click “OK” to exit out of the screen.

Project Properties

The Properties option can be used to analyze certain statistics and information about your project. To access the properties, select “File” and select “Properties” to bring up the “Properties” window. I am currently on the “Summary” tab where you can clearly see the name of my project is the name of my company: the completely made up “The Freight Hauling Company.” In addition, you will see the author of this project is “The Boss.” Clearly, I could have entered the name of the manager or entered the name of my company into the “Company” field as opposed to the “Title” field, but I chose not to as an example to tell you this: you may enter anything you want to in these fields. Want to enter keywords about this project? Do so. What to enter a comment about this project? Go ahead. The properties option is completely customizable and I urge you to customize it as you see fit.

Additionally, you can view several aspects of the properties window by clicking on the following tabs: “General,” “Statistics,” “Contents,” and “Custom.” Each of these tabs is self-explanatory and will allow you to customize the information about your project however you see fit. Again, I urge you to customize the properties window and enter as much information as you see fit. By doing so, someone else who is viewing your project (who knows nothing ScriptCase Crack 9.6.019 & Product Key [Latest] 2021 it) will be able to view a lot of general information about your project.

Tags:Microsoft Office, microsoft project, pmo, project, project 2007, Project Management, project managers, projects

Источник: http://learnthat.com/microsoft-project-2007/2/
All Tutorial for microsoft project course. One price. 3 SHRM credits

We partnered with MindEdge to bring you affordable, full suite, cloud-based, content-rich online education.

As a student, you will: 

  • Define key terms and concepts used in project management and MS Project
  • Develop a blank project from scratch
  • Describe what tabs are and how to navigate within them
  • Create and modify a task list
  • Describe auto and manual scheduling and when to use each
  • Demonstrate how to use calendar functions and schedule tasks
  • Use task views, the timeline, and zoom slider functions
  • Learn how to format projects through copying and pasting and by adding hyperlinks
  • Understand how to format bar, Gantt charts and prepare project elements for printing
  • Generate a variety of reports using custom and pre-made templates

Who Should Enroll?

  • Adult learners who already want to gain foundational skills for MS Project.

 

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Источник: https://www.umassglobal.edu/academic-programs/extended-education/microsoft-project-basics

Tutorial for microsoft project -

Master the basic functions of Microsoft's project management software, MS Project.

Program Overview

Students will be introduced to Microsoft's project management software, MS Project. Students, especially aspiring project managers, are provided a step-by-step tutorial on essential basic functions for any project. MS Project allows project managers to develop schedules, allocate resources, duties to specific tasks, and track a project's progression. MS Project allows managers to analyze workloads and oversee budgets. This course is an introduction focused on the Microsoft Office 2019 version of MS Project. Students are required to have access to MS Project 2019 in order to complete this course.

Learn More & Register

Duration

Approximately 3 hours

Up to 3 months to complete coursework

Estimated Tuition

$79

No additional materials required

Credit

.3 CEUs

Strategic & Business Management .25 PDUs

Starting out in Microsoft Project or need a refresher? This online course is designed to give you a solid foundation in the fundamentals of MS Project.

In these how-to video tutorials you will learn how to use various views and tables, schedule and manage tasks, analyze and measure progress, budgets and resources, customize and share reports, and much more.

Whether you are a team member or project manager, these tutorials will help you get the most out of Microsoft Project to manage your projects more efficiently. You can earn 19 PDUs or contact hours toward your Project Management education for certification with PMI.

Videos are recorded in Microsoft 365.

If you would like to learn more about project management, try our Basics, Team Members, Business Professionals or Engineers courses. If you'd like to know everything - from beginner to advanced lessons, then Project Management for Experts is for you. And if you’re preparing for the PMP® Exam, look no further than PMP® Certification Training.

Once enrolled, our friendly support team and tutors are here to help with any course related inquiries.

Источник: https://www.goskills.com/Course/Microsoft-Project
 

If your company has a project that needs to be completed, you are going to want to make sure that every aspect of it is organized so that it goes efficiently and according to budget.   It goes without saying that making sure that you have enough employees, equipment, and everything you need to complete the project is critical to the success of you and your business. It is a lot to manage and a lot to do. Even for someone with the best project management skills, it can be overwhelming. 

Decades ago, perhaps everything would be done on paper. You'd have numerous graphs, pages of notes, and copies would be made for everyone who had just the slightest part in the project. Nowadays, however, project management software can make managing and completing a project easier than ever before.   Tracking the progress of a project is as easy as signing into the program. In fact, a good software program like MS Project 2013 can allocate resources, assign tasks, track budgets, and be your right hand as you manage the project from beginning to end. 

That said, there are dozens of project management programs on the market today. Choosing the right one can be confusing because you want the best one for your company and your projects.   Microsoft Project 2013 is just one of those programs.   While you may choose it because it is a familiar name, you should also choose it because it offers the insight and features that are common to all Microsoft products and will offer the aspects you need to complete any project within your company. 

Microsoft Project 2013 is a project management software program created for businesses and freelance professionals to help better manage individual projects that occur within companies. Although no project management software should be used to replace project management techniques or adequate training of management and staff, MS Project 2013 can and will improve the efficiency, organization, and sometimes even the speed of which a project is completed.

Before you can begin to understand project management – or maybe even put this software to work for you – it is important that you comprehend the nature of projects, as well as what is or is not a project.   By definition, a project is a temporary endeavor that is completed to create a unique product or service. You will use MS Project 2013 to organize and manage any products that you or your company create.

Each project that you undertake will be made up of certain components. This holds true in MS Project 2013. The first component your project will have is tasks. Tasks are things that have to be accomplished in order for the project to be complete. Think of it as your to-do list that will get you from point A to point B. Your tasks can be as detailed (or not) as you want them to be. A task can be simply researching competition or it can be a phase of your project that contains a summary task as well as subtasks. For example, if you are creating a new software program for your company, your task might be to research similar software. Subtasks might be researching businesses that have similar software, analyzing their sales, and then looking at their pricing models. 

In Project 2013, tasks are organized into phases, or stages. In the Gantt chart view of Project 2013, you will be able to see your tasks, as well as an outline of the time it will take to complete those. Since timing is always going to be important to your project, MS Project 2013 allows you to set up and view the timing relationships upon tasks. You can also set dependencies. A dependency will show that one task (task A, for example) must be completed before Task C can begin. 

Defining Project Management

Simply put, project management is defined as the process of managing all the elements of a project to complete it. This includes supplies, labor, financials, etc. It is a fact that project management is becoming increasingly important within companies in order for them to operate successfully and efficiently. The skills that managers and employers are given during training to manage the day-to-day operations of a company are different than the ones they'll need to manage individual projects. 

Successfully managing a project requires discipline. It requires that time, scope, and cost are managed in a way that bring about the completion of specific goals or a project itself. This requires planning and organization. Microsoft Project 2013 can help project managers and their staff organize their projects and meet their goals by acting as a virtual assistant that can produce information, charts, and reports to help the project smoothly advance through to completion. 

There are three things that must be managed during a project.   This will help you better understand what MS Project offers you and help you put the aspects of this software to work for you once we've learned how to use it.

  • The first is cost. Cost is everything and anything that has to do with money related to your project. It includes people, equipment, material, profit, etc. If anything costs or makes your company money in relation to a project, then it is factored into the cost.

  • Next is time. The time used for the project is a sum of all the time used to complete tasks that lead to the completion of the project. This can include employee time, equipment time, and even time to see profit.

  • Finally, there is the scope. The scope of your project can also be referred to as the specifications for the project.   The specifications or scope define what the final results are supposed to be.   Quality is a major part of the scope.

That said, if your project is well managed, it delivers exactly what it was supposed to within the given time frame and without spending more money than allocated. By managing the above three components using MS Project 2013, it can be much easier to achieve.

Downloading MS Project 2013

Project can be purchased one of two ways. You can purchase Project 2013 through Microsoft for a one-time charge. However, if you do not want to fork out a large sum of money at once, you can also purchase a subscription of Project Pro through Office 365.    The subscription requires that you pay a monthly fee; however, you get all the benefits of Project 2013 with the subscription-based version. 

You can also download a free trial of MS Project 2013 if you just want to learn the software, but not purchase it – or if you want to try it before you buy it. You can download a free trial of Project without downloading any of the other Office programs.   Simply go to the Microsoft site and locate Project 2013. If you haven't already, you will be asked to fill out a profile for Microsoft.   You will be asked for basic information, such as your name, address, and phone number.   In addition, you will be asked some questions about your download requirements for Project 2013.  

Because downloading Microsoft Project is not always as simple as it seems, we are going to download the steps you need to follow below.

1.     Fill out the profile information, such as your name, address, etc. 

2.    Microsoft will as you if you want to download the 32 or 64 bit version of Project 2013.   Be careful here. You should select the one that matches any other versions of Office (or Office programs) that you have on your computer. You should not choose the one that matches your operating system.   If you choose the wrong one, Microsoft will instruct you to uninstall other Office programs from your computer during the Project installation process.  You do not want to have to do this. If you have Office 365, 32 bit is the default. Unless you specified 64 bit during your setup and installation of Office, you have 32 bit. This means you will need to choose 32 bit for Project. 

3.    Once you've finished your profile information, Microsoft will provide you with a product key to use for your free trial. The page will look like this: 

Make sure you either print this page or write down the product key.   Then, select the download language, and click Download to download MS Project 2013. 

4.     Unlike other software programs that you download to your computer that save as a zip file (or unpack and install without saving the install files to your computer), Project, as well as the versions of Office that contain Project, will appear on your computer as an image file.   It will look like this:

Right click on the icon to pull up the context menu. Click Mount.

Chances are, if your computer is running the Windows 8 or 8.1 operating system, you will receive an error message when you click Mount that tells you it couldn't mount the image file.   Installation will not proceed when you see this message. 

To mount the image file and install Project, right click on the image file again. This time, instead of selecting Mount from the context menu, select Copy. 

Now, click elsewhere in the location where you have the image file (for us, it is Desktop). Right click, then click Paste to paste the image file. We've pasted ours side by side in the snapshot below.

Interested in learning more? Why not take an online Microsoft Project 2013 course?

Next, right click on the copy of the image file (the one on the right in the snapshot above). Select Mount from the context menu.   A DVD drive will appear in Windows Explorer (as shown below).   You will see the Project files as well.

5.     Double click the setup.exe file (as shown above) to start installation and setup. The first screen you will see when you start setup is one that asks you to agree to the terms issued by Microsoft: 

Click the Install Now button:

MS Project 2013 then begins installation.

6.     Once Project is installed, locate it on your computer. If you are using Windows 8 or 8.1, go to your Start screen and locate Project, then open it.   You will be asked to sign into your Windows Live account to verify your copy of Project is genuine. Again, be careful! If you downloaded a free trial of Project 2013, you must enter the product key to verify the Project 2013. You will see a blue link toward the bottom part of the sign-in box that says "enter product key instead." Click this link, and enter the product key that was given to you when you created your profile. 

MS Project 2013 is now installed and ready to use!

What's New in MS Project 2013

Before we delve into learning all about Project 2013 and how it works, let's talk about the improvements that have been made to this version.   

Opening Project 2013 for the First Time

The snapshot below is of the backstage area of Project 2013. The backstage area is under the file tab. In addition, the backstage area is what you will see when you open Project 2013.

When you open Project 2013 for the firt time, you have a few choices in ow you want to get started. You can open a project you recently opened with Project. You will find recently opened files on the left (as circled in red below). There probably won't be files showing in this area if it is the very first time you opened the program. 

You can also open another project file that you've saved. This includes files created in previous versions of Project.

You can also open a new file. To do this, go to the right of the green column. You can choose to open a blank project.

You can also choose to use one of the templates displayed. If you want to use a template, but do not see one displayed that you want to use, you can use the search box and search for the type (or category) of template that you'd like to find and use.

Project 2013 File Types

File types are simply the formats you can use to save your project files. Project supports numerous file types. You can open and save aspects of your project in the following formats, however some formats only allow you to save information contained in Project fields.

  • Microsoft Project Plan (MPP).   This is the standard file format for your projects. It uses the .mpp extension.

  • Microsoft Project 2007.   MS Project 2013 supports the opening and saving of files from Microsoft Project 2007.

  • Microsoft Project 2000-2003 file. MS Project 2013 supports the opening and saving of files from Microsoft Project 2000-2002, as well as 2003. 

  • Project Template (MPT) and Microsoft Project 2007 Templates.   These are template files that save information you will use in other products. It is just like a template for a website, except it is for a project. It uses the .mpt extension.   The global file (Global.mpt) is the master template. It can contain information for all projects, but it cannot save tasks, resources, or assignments.

  • PDF files. This format is the portable document format. It has the extension .pdf. 

  • XPS files. XPS is Microsoft's version of a PDF.

  • Excel Binary Workbook uses the file extension .xlsb.

  • Excel Workbook or Excel 97-2003 notebook. You can export your field data to this format, but you cannot export entire projects.

  • Text.   This format is commonly used by word processing programs. It uses the .txt extension and is tab delimited. You can export field data to this format, but you cannot export entire projects.

  • Comma-separated values (CSV).   This format uses the .csv extension and is comma delimited. You can export field data to this format, but you cannot export entire projects.

  • Extensible Markup Language (XML). This format is used to deliver rich and structured data.   It uses the .xml extension. You can import and export data using this format. It can also be used to interchange data from Project between Project and other programs.

The Project 2013 Interface

We've looked at the backstage area shown to you when you first open Project 2013. Now let's look at the entire Project interface by opening a blank project.

At the top left of the Project window, you will see the Quick Access toolbar, a feature shared by all Office products. We've highlighted the Quick Access Toolbar in yellow below.

Beneath the Quick Access Toolbar, you will see the traditional menu bar. This is also common to all Microsoft products and contains menus you will need for the software and individual projects. 

These menus include:

The menu bar is pictured in the snapshot below.

Below the toolbar, you have the ribbon. The ribbon contains the tools and commands you will need when using Project 2013.

The entry bar where you will enter tasks appears below the ribbon, as shown below.

The workspace is located below the Entry Bar. By default, the Project Screen is shown with the Gantt Chart View being the view that is displayed by default.   You can change the view in the workspace by going to View on the menu bar. 

Below the workspace is the status bar where you can use zoom or change the views.

While memorizing the parts of the interface is not critical to being able to use the software.   Please take a minute and review if you feel like you need to. 

Источник: https://www.universalclass.com/articles/computers/the-basics-of-ms-project-2013.htm

MS Project Tutorial - What is MicroSoft Project?

MS project software is basically used for the management of projects. This software can be used by a business as well as home users to manage their projects efficiently without any error.  After going through this tutorial, you will build up your MS project skills and will learn to perform different functions using MS project. 

MS Project Tutorial For Beginners 

What is Project Management? 

Project management is a process to initiate, plan, execute, control, and close the project in order to meet the specific requirements and achieve the desired goals.  Project management allows us to organize and manage the resources that are important for completing any project.

MS Project is a Project management software that allows the users to manage the project, budget, and resources.  This software is very popular for personal and professional use. The latest version of MS Project software supports features like portfolio management, advanced analytics, web access, and reporting functions. These features make the management task simpler and easier.

If you want to build your career as a Project Management professional, then visit Mindmajix - A Global online training platform for the “MS Project Training”  Course.  This course will help you to achieve excellence in this domain.

MS Project Tutorial - Getting Started with MS Project

Here, we will discuss the MS Project User-Interface in more detail:

MS Project UI

  • Windows 7 - From your Desktop, click on the ‘Start’ menu and go to the ‘All Programs’ option.  Now, click ‘Microsoft Office’ and then ‘Project 2013’. 
  • Windows 8 -  From your ‘Start’ screen, click on the ‘Project 2013’
  • Windows 10 - Click the ‘Start’ menu and after that click on ‘All Apps’. Now, go to the ‘Microsoft Office’ and then ‘Project 2013’. 

Once you have followed all the steps with respect to your Windows version, the below given Project Start Screen will display on your PC. Here, you will get the different options to open the new plan, plan template, or the other plans as shown in the image displayed below. 

MS Project UI

On Project Start Screen, when a user will click the ‘Blank Project’ tab, the following screen will appear on your PC. The below-mentioned screen is displaying the interface of MS Project. 

Interface of MS ProjectThe main components included in MS Project Interface are discussed below:

  • Quick Access Toolbar: The Quick Access Toolbar is the customizable toolbar that consists of a set of different commands which are not dependent on the ‘ Tab on the Ribbon’. A user can include the buttons to represent the Toolbar Commands. 
  • Tabs on the Ribbon, Groups: Microsoft Office 2007 version has introduced a Fluent User Interface. This interface has replaced the customizable toolbars and menus with a single ‘Office’ Menu, a small toolbar referred to as ‘Quick Access Toolbar’ and known as a ribbon with different tabs. Every toolbar consists of buttons and other controls. Toolbar Controls are classified into groups that can be visually distinguished and having different sizes. Groups are basically the collection of different commands. The division of the tab is done in multiple groups. 
  • Commands: Commands are used to perform specific actions in the MS Project. Every tab consists of multiple commands. When a user puts the cursor on any command, its description can be viewed in the tooltip. 
  • View Label: The view label is present on the left side of ‘Active View’ which is present on the main window.  There are different types of views included in the MS Project such as  Gantt Chart View, Diagram View, and many more. View Label provides the information that which view the user is presently using.  
  • View Shortcuts: View Shortcuts allow the users to switch between the views that are being frequently used in the MS Project. 
  • Zoom Slider: With the help of  Zoom Slider, a user can zoom in and out of the Active View. 
  • Status Bar: The status bar displays the information like new tasks scheduling mode ( manual or automatic) and provides the information related to filters used in the active view. 

MS Project - Create a New Plan

When a user works on an MS project,  he or she is required to provide one of the dates from the start and end date. It is necessary to provide this information as, when a user enters the dates with other project constraints such as tasks, dependencies, the MS project start calculating the other date.

Launch MS Project 

  • Windows 7- From your home screen, click the ‘Start menu and go to ‘All Programs. Select ‘Microsoft Office’ and then ‘Project 2013’. 
  • Windows 8- Open the MS Project from Start Screen. 
  • Windows 10- Click on the ‘Start’ button then All Apps>>Microsoft Office>> Project 2013.

Creating a Blank Project & Project Information

MS project includes the list of options mentioned below in the Project Information. When you open the MS Project, from the available templates, you need to click on the Blank Project as shown below. 

MS Project Information

The project sets the start date of the plan to the current date. This date is indicated by the green thin vertical line in the chart part of the Gantt Chart View as shown in the picture below.

MS Project Gantt Chart View

Project Information 

Let’s get more information about the project:

Step 1: Start Date 

  • Click on Project Tab>> Properties Group>> Project Information. 
  • A Dialog Box will appear on your screen. In the box for a Start date, enter the start date. For example- the start date is 11/5/15. You can click the down arrow and choose the date from the calendar. 
  • Tap on Ok to confirm. 

Step 2: Set up Calendar

  • Click Project Tab>> Properties Group>> Project Information. 
  • Click on the arrow present on the current date drop-down box. Here, you will see the list with three base calendars. 
  • 24 hours- Calendar having 24 hour working time. 
  • Standard -  Regular working hours from Monday to Friday with a 1-hour break.  (8 AM to 5 PM). 
  • Night shift -  It includes the timing from 11 PM to 8 AM. The night shift includes the nights from Monday to Friday. 

Project Information 

As mentioned in the picture above, you have to choose the Standard Calendar as a Calender for your project. Tap on ‘Ok’ or ‘Cancel’ for closing the dialog box. Now, you have to add the exceptions. 

Step 3 - Adding the Exceptions to the Calendar 

Exceptions are used for modifying the Project Calendar to have a non-working day or non-standard workday.  A user can also fix unique work hours for an individual resource. 

Example of creating a non-working day for any  office celebrations or holiday:

Click Project tab>> Properties Group>> Change Working Time.

The  Change Working Time Dialog box will get displayed on your screen.  Under the Exception Tab, click ‘Name Field’, enter the event as ‘ Company Anniversary’. Enter ‘11/22/15’ in the Start field and then enter the same in the finish field.  This day will be scheduled as the project’s non-working day as shown below in the picture.

MS Project Non-Working Day

Step 4 - Setup Resource Calendar 

You can modify the Standard Base Calendar,  in the same manner, you can also modify the working and non-working time of every resource. A user can make the modifications in the resource calendar to accommodate vacation time, flex time, training time, etc. 

Resource Calendar can be set only for work resources not cost or material resources. 

Step 5 - Change the working time for resource 

  • Click on the Project Tab and then go to Properties Group>>  Change working time. The  ‘Change Working Time Dialog Box’  will display on the screen.
  • Click the down arrow for the ‘For Calendar’ drop-down box. 
  • Choose the resource for whom you want to modify the work schedule. 
  • Click the ‘Works Week’ tab. 
  • Double-click the [default] cell present just below the Column heading. 
  • Under the ‘Selected day(s)’, select any day for changing the work schedule. 
  • Click on Set day(s) to these particular work times as shown in the image below.

MS Project Particular Work Times

Step 6 -  Create Non-Working days 

  • Click on the Project Tab and then go to Properties Group>>  Change working time. The  ‘Change Working Time Dialog Box’ will display on the screen.
  • Click the down arrow for the ‘For Calendar’ drop-down box. 
  • Choose the resource for whom you want to modify the work schedule. 
  • Click the ‘Work Weeks’ tab. 
  • Double click the default cell present below the ‘Name Column Heading’. 
  • Under the Selected day, select the day for which you want to change the work schedule. 
  • Click on any day. Use the radio button ‘Set days to non-working time’.
  • Tap on the OK button and close the dialog box. 

After following these steps, you will be able to see the below-mentioned screen on your PC for setting up nonworking days.

Creating Non-Working days in MS Project

Change File Properties

Just like you can manage the file properties in your MS office, you can  also manage all the information in your MS Project file through the following ways:

Launch MS Project

  • Windows 7-From your home screen, click the ‘Start menu and go to ‘All Programs. Select ‘Microsoft Office’ and then ‘Project 2013’. 
  • Windows 8-Open the MS Project from Start Screen. 
  • Windows 10- Click on the ‘Start’ button then All Apps>>Microsoft Office>> Project 2013.

Save  the Properties

Click on the  ‘File tab’. In ‘Info’, select the option ‘Project Information’. Click on the arrow to present nearby Project information and then click on the Advanced Properties. A dialog box will appear on your screen. Here, you can type in the modification as needed. Tap on ‘OK’ and click ‘Save’ to save the changes as shown in the picture below...

Advanced Properties in MS Project

Build Task List

To accomplish the project goals, the (WBS)  Work Breakdown structure is developed. In WBS, work refers to the deliverables.   WBS identifies the lowest level of deliverables as a work package.  The decomposition of the work package is done in tasks and activities. The task is action-oriented whereas the work package is the result or deliverable of tasks being performed. 

Enter Task

Below the simple Gantt Chart View is displayed.

A user can click directly on Cell present below the ‘Task Name Column’.  

The following screen is displaying 5 distinct tasks. 

Distinct Tasks in MS Project

Enter the Duration: Task duration is the time estimation in which the task will get completed. The task duration time is estimated by the project manager by using the previous information, expert, and other important parameters.

A user can enter the task duration in weeks, hours, weeks, days, and months as shown in the given table. 

Task duration in MS Project

Change Default Time Dimensions: Click on the Project Tab>> Properties Group>> Change working time>> options. 

A user can change the default time dimensions for all the projects or the project in which a user is currently working as displayed in the image below. 

Changing Default Time Dimensions in MS Project

Enter Task Duration" In the Gantt chart, a user can click on the cell present below the Duration column heading and enter the task duration. 

A user can enter the Start and End date for the project and then the MS project itself calculates the duration as shown on the screen below.

MS project itself calculates the duration

In the above-mentioned screenshot, Task 6 has been scheduled for Sunday which is not comes on a working day and the task will end on Wednesday.  Here is important to note that duration will not be calculated as 3 days, it will be 4 days. 

Elapsed Duration: Elapsed duration is the time duration that elapses during the event execution which is not using any resource. A normal workday includes 8 hours, elapsed workday includes 24 hours as mentioned below in the image. 

Elapsed Duration in MS Project

A user can enter this time duration by preceding any duration with an ‘e’ abbreviation. Thus, 1ew is 24 hours 7 days. 

Create Milestone: Milestones are particular points in the timeline of the project.  Milestones are used as the main progress points for managing the project success and expectations of stakeholders.  These are basically used for budget, input, and reviews. 

As per the Mathematics, Milestone is a task of 0 duration. A user can insert a milestone in two different ways:

Method 1 - Insert Milestone

  • Click the task name to insert Milestone. 
  • Click Task Tab>>Insert Group>> Milestone. 

MS Project will name the new task as the ‘New Milestone’ having a 0-day duration. 

Click on the New Milestone option to change the name. 

Method 2 - Convert a Task to Milestone 

  • Click on a specific task or enter the new task under Task Name Heading.
  • Under the heading Duration, type ‘0’ days. 

Method 3 - Convert a Task to Milestone

  • Double-click on a specific task name.
  • Task Information dialog box will appear on your screen.
  • Click on the Advanced tab and choose  “Mark Task as Milestone” as mentioned in the picture below.

Mark Task as Milestone in MS Project

Create a Summary Task

A user can roll up the different tasks in the project schedule into a Summary Task. This will help the users to manage the plan in a better way as a user can organize the plan into phases. 

For example- if a user wants to group Task 4 and Task 5 into the summary Task, a user can follow the given steps:

  • Select the name of both tasks. 
  • Click the Task tab and then click on Group Insert. 
  • Click summary. 
  • MS project will create the New Summary task. Name it as Task 1. 

Link Tasks

you have made the task list for accomplishing targeted goals, you are supposed to link tasks with task relationships known as dependencies.  For example - After completion of task 1, task 2 will start, these dependencies are referred to as Links. 

There are 4 types of task dependencies as mentioned below:

  • Finish to Start (FS) 
  • Finish to Finish (FF)
  • Start To Start (SS)
  • Start to Finish (SF)

Methods to link tasks

Method 1

Select the tasks that you want to link. For example Task 1 and Task 2. Here is the process to link tasks 

  • Click on the task tab. 
  • Schedule group. 
  • Link the tasks selected. 
  • Task 1, as well as Task 2, is linked to the FS-Finish to Start.

 Important - The Start Date of Task 2 will be a day come after the finish date of Task 1as shown below.

Tasks in MS Project

Method 2

You need to Double Click on the targeted successor task for linking. 

For example - If you have clicked Task 4. 

  • The task information dialog box display on your screen.
  • Click on the  ‘Predecessors’ tab
  • Now, you have to click on the empty cells in the table which are displayed below ‘Task Name Column. 
  • A drop-down menu will appear where all the tasks defined in the project are mentioned. 
  • Choose a Predecessor task and tap on OK.

Here we will choose task 3. 

Targeted successor task for linking in MS Project

Method 3 

Here, you need to choose the task group and link them to Finish to Start relationship. 

Choose multiple tasks >>Task tab >>Schedule group>> Link the Selected Tasks.

Respect Links

If you are working in a Manual Schedule Mode then, if you make any changes in the Predecessor task, the changes won’t get reflected in the start date of Task 4. For example - If task 4 starts at the same that which is the next day as the Task 3 finish date.  Then, the Task 3 duration will be changed from 5 to 7 days. 

Task 4 start date will not be updated automatically. 

Switching Task – Manual to Automatic

MS Project set all the new tasks to be scheduled manually by default.   A user can control the scheduling in two different ways 

Manual Scheduling -Manual Scheduling provides complete control to the user on task scheduling. With manual scheduling, a user can control the Start and finish date, duration.  The program will not modify the dates of tasks that are manually scheduled. 

Automatic Scheduling- Automatic Scheduling schedules the task automatically. It makes the calculation by considering the different values like duration, start, and end date automatically.  They take all the links, calendars, and constraints into the account. 

Converting Task to Automatic Schedule

A task can be converted to an Automatic schedule by following the three different methods:

Method 1 

If a user wants to change a specific task mode, let’s say Task 5 then, the user needs then click on the Task Mode cell present in a similar row. After that, open the dropdown menu by clicking on the down arrow and select ‘Auto Scheduled’ as shown below.

Auto Scheduled in MS Project

Method 2

  • Click on Task. 
  • Choose Task Group and then select Auto-Schedule and the output will be. 

 Task Group in MS Project

Method 3 

  • Switch to Auto-Schedule Mode completely. 
  • Click on the New Task Status bar to toggle the plan’s scheduling mode. 
  • Select ‘Auto Scheduling Mode’.

The output will be:

Auto Scheduling Mode in MS Project

If a user wants to change the default Scheduling Mode for all-new Project Plans then:

Go to the ‘File’ tab. 

  • Click ‘Options’ and after that select ‘Scheduled’ Tab. 
  • Select ‘All-New Project’ from the scheduling option. 
  • From the Dropdown menu, choose ‘Auto Scheduled’ under the New Task creates as shown below. 

Default Scheduling Mode in MS Project

Image source - https://www.tutorialspoint.com/ms_project/ms_project_settings.htm

MS Project - Settings

Every user has different Settings for their MS Project. To make sure that you get the expected outcomes without any hassle, you need to perform the following settings in your MS Project. 

Important- All these are the Default Settings that come with MS Project installation. 

Step 1:Go to File>> Options. Click on the General Tab, select the Project view >> Default View. 

From the Dropdown menu, choose the ‘Gantt With Timeline’ option as mentioned below.

MS Project Settings

Step 2: Go to ‘Files’>>’ Options’>>’ Display Tab’>>’ Show Indicators and Option Button for’. 

Check all the available options as shown on the given screen.

MS Project  options

Step 3:Go to ‘File’>>’Optios’>>’ Scheduled tab’>> ‘Schedule’>>’ Show Assignment Units’.

From the drop-down menu, select the ‘Percentage’ option as given below in the picture. 

Percentage option in MS Project

Step 4: Go to ‘Files’>>’Options>>’ Schedule tab’>>’ Calculation’>>’Calculate Project after each Edit’. 

Check the ‘ON’ button. 

Calculate Project in MS

Step 5: Go to ‘Files’>>’Options>>’ Save Tab’>>’ Save Projects’>>’ Save Files In this format’. 

Choose ‘ Project (*.mpp)’.

Saving Projects in MS Project

Step 6: Go to ‘File’>>’Options’>>’Advanced Tab’>>’Edit’. 

Check All Options. 

Step 7: Go to  ‘File’>> ‘Options’>> ‘Advanced tab’>> ‘Display’>> ‘Show Status Bar’>> ‘Show Scroll Bar’.

Check the option ‘Scroll Bar’ and ‘Status Bar’ as shown in the picture.

Step 8: Go to ‘Resources’>> ‘Level’>> ‘Leveling Options’>>’ Leveling Calculations’.

Set it to the manual and you will see the following screen.

Leveling Calculations in MS Project

Step 9: Go to ‘Resources’>> ‘Level’>> ‘Leveling Options’>>’ Leveling Calculations’>> ‘Look for the Overallocations’. 

From the drop-down menu, choose ‘Day-by-Day’ as shown below

MS Project - Useful Resources

To get additional information about the MS project, you can go through the following resources.  These resources will help you to gain an in-depth knowledge of MS Project 2013. 

Official website of MS Project 2013 - https://www.microsoft.com/en-us/evalcenter/ 

Wikipedia Reference of MS Project 2013 - https://en.wikipedia.org/wiki/Microsoft_Project

Useful Books on MS Project 2013 

Microsoft Project 2013 - The missing manual

-By Bonnie Biafore.

Microsoft Project 2013 - Plain and Simple 

-By Howard B.

Microsoft Project 2013 Step by Step

-By Chatfield. 

Conclusion

MS Project 2013 allows the users to schedule the tasks, assign the resources, analyze workload, track progress, and manage the budget in an effective manner. This software comes with different features that let the user execute every task in a proper manner.  There are different views supported by the MS project which let users divide the project into subtasks so that each task can be executed as per the scheduled date and time. A user can also have automatic as well as manual scheduling for task execution. Thus, with the help of MS Project software, a user can manage the project efficiently. 

About Author

author
NameRavindra Savaram
Author Bio

 

Ravindra Savaram is a Content Lead at Mindmajix.com. His passion lies in writing articles on the most popular IT platforms including Machine learning, DevOps, Data Science, Artificial Intelligence, RPA, Deep Learning, and so on. You can stay up to date on all these technologies by following him on LinkedIn and Twitter.

Источник: https://mindmajix.com/ms-project-tutorial
All Courses:Every course. One price. tutorial for microsoft project

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